CRS Administrative Assistant-Procurement & Other Jobs in Ethiopia
CRS Administrative Assistant-Procurement & Other Jobs in Ethiopia
Job SummaryYou will provide service in the day-to-day delivery of responsive, effective, and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable.
You will provide assistant to the Procurement and the other is to effect local procurement in a timely and cost-effective manner in accordance with CRS procurement policies and procedures.
Job Responsibilities
Developing and updating local vendor lists & share with Addis procurement teams,
Receiving approved purchase requests, collect Performa invoice, and present to the supervisor
Inquires immediately more specifications from requester if the purchase request is not clearly specified and completed
Purchase goods, services and work in accordance with CRS policy and procedures and ensure purchase are made in the best interest of CRS
Collect purchased items from vendors and submits to warehouse keeper against Good
Receiving Note of the organization
Share requesting the unit status of the purchase
Files all procurement material in an orderly manner for control and reference purpose
Prepare procurement status report and share to supervisor
Following with DHL / EMS and other receiving and outgoing letters.
Support in scanning and copying documents
Following up vehicle repair
& maintenances, and managing fuel,
Checking office cleaners/guards and office attendants, office repair and maintenance including updating office layout,
Sending vehicle maintenance document and a log sheet to fleet unit
Follow up monthly PDP office bills, check for a monthly payment of bills are ready, collect & pay to the concerned office.
Liquidate advances/ check collections on time.
Perform additional duties as assigned by supervisor
Job Requirements
Typical Background, Experience & Requirements
Education and Experience
Completion of 1st Degree or Completion of College Diploma in Accounting or related field of studies.
2 years for 1st Degree or 6 years for College Diploma
Experience working in an office environment in a clerical or administrative role.
Experience with a local or international NGO a plus.
Personal Skills
Excellent team spirit & goal-oriented
Good Knowledge of Data Base Management
Good Knowledge of Accounting & Finance
Ability to perform multiple tasks simultaneously
Ability to provide efficient administrative services of a high standard
Ability to maintain a good work relationship and keeping records up to date
Skill in the use of computers and software applications related to the job
How to Apply
For more information and job application details, see; CRS Administrative Assistant-Procurement & Other Jobs in Ethiopia
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