Cosmopolitan SACCO Human Resource Assistant Jobs in Kenya
Cosmopolitan SACCO Human Resource Assistant Jobs in Kenya
Job Description:HRM Assistant is the behind-the-scenes business partner whose main job responsibilities is focused on helping HRM Manager accomplish HRM related tasks.
As the HRM Assistant you are involved with nearly all programs and services that relate to Cosmopolitan SACCO’s human resources division.
Beyond administrative tasks in HRM, your works involves and include supporting HR Manager in recruiting, hiring, training new employees, compiling performance reports, developing compensation and benefits information.
Duties of A Human Resource Management Assistant
Daily job duties and responsibilities include:
Answering employee questions
Processing incoming mail
Creating and distributing documents
Providing customer service to organization employees
Serving as a point of contact with vendors/administrators
Maintaining HRMIS by updating and entering data
Setting appointments and arranging meetings
Maintaining calendars of HR management team
Compiling reports and spreadsheets and preparing spreadsheets
Recruitment/New Hire Process
Participating in recruitment efforts
Posting job ads and organizing resumes and job applications
Scheduling job interviews and assisting in interview process
Collecting employment and tax information
Ensuring background and reference checks are completed
Preparing new employee files
Overseeing the completion of compensation and benefit documentation
Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
Conducting benefit enrollment process
Administering new employment assessments
Serving as a point person for all new employee questions
Processing payroll, which includes ensuring leave and sick time are tracked in the system
Answering payroll questions
Facilitating resolutions to any payroll errors
Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment
Maintaining current HR files and databases
Updating and maintaining employee benefits, employment status, and similar records
Maintaining records related to grievances, performance reviews, and disciplinary actions
Performing file audits to ensure that all required employee documentation is collected and maintained
Performing payroll/benefit-related reconciliations
Performing payroll and benefits audits and recommending any correction action
Completing termination paperwork and assisting with exist interviews
Any other lawful duties as may be assigned from time to time by the C.E.O.
Background Requirements
Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely
manner
Must possess strong interpersonal skills
Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings
Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
Must be able to prioritize and plan work activities as to use time efficiently
Must be organized, accurate, thorough, and able to monitor work for quality
Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
Be of exemplary integrity and honesty
Have excellent communication and interpersonal skills
Must be self- motivated
Be a team player
Preferred Qualifications
A Bachelor’s Degree in a relevant discipline. A diploma in HRM is a must.
Five (5) years of Human Resources Management experience preferred.
MBA (HRM Option) can be an added advantage
Membership to HRM profession also an added advantage
Be between 30 – 40 years of age.
Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.
It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
How to Apply
Market yourself by sending a one-page cover letter about yourself and achievement to date together with your CV & I.D. Card (in PDF format as one document) clearly indicating “Human Resources Management – Assistant” on the subject line to recruit@cosmopolitansacco.co.ke on or before 8th November 2019 at 5:00 p.m.
Only shortlisted candidates shall be contacted.
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