Corporate Staffing Administrative Assistant Jobs in Kenya

Corporate Staffing Administrative Assistant Jobs in Kenya

Job Type: Full Time

Qualification: BA/BSc/HND

Experience: 3 years

Location: Nairobi

Job Field: Administration / Secretarial

Responsibilities

Guest invoicing, billing and collection of cash & credit payments according to Angama’s BOP.

Liaising with all operating departments to ensure no guests check–out before paying all outstanding amounts

Performing daily revenues night runs after ascertaining proper capture of the day’s revenue transactions

Providing daily night audit batch for income audit.

Be the final contact office for checking out guests

Operate and safeguard PDQ Machines.

Recording supplier invoices into Sage Accounting software and ensuring that the records are always up to date.

Oversee and assist in receipts and issuance of stock items ensuring proper documentation of the same and the overall administration of the company’s store management system.

Facilitate, train and assist HoD’s raise stocks and non-stock requisition for all lodge requirements.

Determine the stock levels to ensure no over stocking or under stocking of stock items.

Ensure goods and materials are checked before receipt, confirmation of quantities and quality for storage.

Ensuring proper documentation and accurate filing within the stores section.

Correctly receive the items, accurately record the data into sage software, issue and properly file GRN (Electronically or manually).

Manage stock returns process by issuing Returned Goods Advise and following up for credit note.

Coordinate regular inventory audits and share the report to the Financial Controller.

Liaise with all internal teams to test products’ quality (status upon

delivery and storage conditions)

Carry out regular stock take for beverage, clinic, shop, food and assisting with the company wide month end stock take.

Manage inventory using FIFO system, with a close emphasis on expiry dates

Identify and communicate items with low inventory levels to the Procurement Manager.

Filing documents on Drop Box: off days application, leave and medical claim forms,

Updating the leave/off days schedule for staff at the lodge and working closely with heads of department in enforcing the company’s policies.

Qualifications

To be successful in this role, applicants should meet the following criteria:

Minimum Qualification

Qualifications in accounting e.g. CPA or ACCA.

Practical experience in the use of computer accounting packages including Excel and Sage or any other accounting system is essential.

Working experience of at least (3) years in a similar position.

Experience in stores management with knowledge of sage software and/or other stores software will be added advantage.

Prior experience in front office cashiering required

How to Apply

Send your application to vacancies@corporatestaffing.co.ke

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