Corporate Law Firm Jobs in Kenya

Corporate Law Firm Human Resource & Administration Officer Job in Nairobi Kenya

Job Code: HRAO/MA/170127

Number of Positions Open: 1

Reports To: Head of Operations

Location: Nairobi, Kenya

Closing Date: Open Until Filled

Summary: Our client is a leading Kenyan Corporate law firm who provide thorough legal solutions for its clients.

Job Objective: The firm is currently recruiting for a Human Resource & Administration Officer. As the HRO, you will be tasked with advice management on all matters relating to human resources.

The HRO will manage and oversee key HR processes including recruitment and selection, salary and benefits administration, disciplining, personnel data, separation and termination, performance evaluation, employee’s relations, training and development, and performs other duties as assigned by the Head of Operations and or Managing Partner.

Primary Responsibilities:


Employees Relations:

Coordinate with MP, HoPs and supervisors regarding staff matters such as terminations, disciplinary action and performance improvement plans.

Effectively manage difficult events such as terminations, disputes and administer disciplinary procedures.

Maintain good, positive relationships with partners, advocates and staff with consistent availability and response to HR queries and concerns.

Recruitment and Selection:

Oversee and coordinate all recruitment and selection processes including sourcing, interviewing and processing applications for open positions.

Provide analysis and recommendations on candidates to management.

Manage and oversee all post recruitment processes and procedures including contracting, induction, and probation.

Benefits and Compensation:

Manage and administer benefit offerings and responds to questions or issues surrounding benefits including, but not limited to, monthly compensation, medical, insurance, retirement benefits, leaves of absence and loan advances.

Coordinate staff compensation/review process and advise management on new positions that they need to consider.

Prepare and update job descriptions including roles and responsibilities as necessary.

Performance Management

Training: Plan, prepare and coordinate training firm-wide to develop skills and competencies among staff.

Supervision: Supervise, manage staff within the Administration and HR functions and conduct timely performance appraisals and provide general and/or specific supervision and instructions as needed.
Labour Laws and Firm’s HR Policies:

Advise management on all HR policies and procedures.
Draft, interpret and ensure adherence to HR requirements, policies and procedures.

Maintain up-to-date knowledge of Kenya labour laws and advise management on the same as need arises.

Budgeting: Prepare and monitor HR budget.
Maintain and update all personnel data.

Firm-wide Projects and Initiatives: Participate, organize and support firm-wide projects and initiatives; and communicate such initiatives to all staff.

Administration Duties

Oversee planning, equipping maintenance and cleanliness of suitable office facilities (including space, furniture, fixtures and equipment)

Manage the purchase of office supplies; ensure inventory control, records storage, reception services, mail, messenger and other facilities management functions.

Supervise and work

with landlords, real estate brokers or consultants as required and review and monitor the lease for office space to ensure compliance with all terms and conditions.

Procure insurance and ensure all insurance contracts for equipment, medical and professional indemnity are up to date.

Oversee and direct all daily office operations including travel, hotel bookings, cleaning and functioning of equipment such as printers/copiers.

Maintain register of all office assets.
Supervise, manage staff within the function including conducting performance appraisals and providing general and/or specific supervision and instructions to messengers, clerks and receptionist.

Ensure all professional requirements including certification for advocates are met i.e. Annual practicing certificates, Continuing Legal Education requirement.

Work on multiple projects simultaneously and demonstrate ability to prioritize and solve problems.

Handle highly sensitive and confidential information.
Work across teams and be service-oriented and ensure efficient and effective organizational of facilities.

Prepare and monitor budget for the administration services.

Advise management to develop and ensure compliance with all relevant policies and procedures.

Oversee and work with vendors.

Coordinate all of the other operational functions as necessary.

Education:

A degree in social Sciences or business related studies

Higher National Diploma/Diploma in Human Resource management

Registered member of IHRM

Proficiency in Microsoft Office

Experience, Skills and Attributes:

At least 4 years relevant experience in HR

Strong Interpersonal Skills

Able to resolve problems offering effective solutions

Excellent interpersonal and communication skills

Able to plan prioritize and organise the workloads ensuring compliance of processes and procedures set.

Fluency in English is mandatory

Should possess excellent research as well as computer skills

Focused on performance and results

Poised to work under pressure with high energy and drive

Self starter with high degree of resourcefulness requiring minimal supervision

Contributor to the team attention to detail and accuracy

Maintain confidentiality

Ability to interact with senior management

Integrity

Excellent presentation skills

How to Apply:
Interested candidates holding the necessary requirements, good performance and / or references are encouraged to apply with detailed CV’s, inclusive of names and contacts of 3 referees, current telephone number and email address

For more information and job application details, see; Corporate Law Firm Human Resource & Administration Officer Job in Nairobi Kenya

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