Cordaid Project Adminstrator Jobs in Uganda

Cordaid Project Adminstrator Jobs in Uganda

About Result Based Financing (RBF)

Cordaid has been active in Uganda for over 25 years. In Uganda and in 15 other sub-Saharan African countries Cordaid has experience in system strengthening through the Result Based Financing (RBF) approach.

In Uganda we are anticipating implementing an RBF project Agricultural Governance Results Improvement Project (A-GRIP) with focus on land tenure and food security governance in 16 districts across 5 regions (Kigezi, Rwenzori, Busoga, Elgon and Lango) of Uganda.

For the project, we are looking for an experienced Project Administrator, with strong experience in office management and project support. The position is pending donor approval of the project.

Justification and context

Cordaid is recruiting a Project Administrator for an anticipated Result Based Financing in Land Tenure and Farming Systems Project, 2023 – 2028. The anticipated project will work in 16 districts and aiming at secured land tenure security and inclusive development of farming systems in 5 regions in Uganda.

The project has four (inter-related) outcome areas:

Increased formal and equitable land ownership under customary law, especially for the most vulnerable populations.,

Increased sustainable agricultural smallholder farmers production by enhanced take-up of effective, quality, and equitable agricultural food production and natural resources management services.

Strengthened regulation and enabling policies for better agricultural and food security (FS) sector performance to match smallholder farmers’ and communities’ needs.

General good governance and management at district level in support of improved performance of the contracted departments.

Purpose of the position

The Project Administrator will be based in the A-GRIP project main office in Fort Portal and will be responsible to provide operational and logistical support to the project office including secretarial support; distributing information and documents to different locations in line with the programme’s strategy, efficiently and effectively perform tasks related to daily support of administration function at the project office including performing front desk roles.

Cordaid Uganda therefore invites high level experienced professionals to apply for the position of Project Administrator. This position will be based in the Project main office in Fort Portal, with regular travel to all project sites.

Key Result areas and responsibilities

Project support function

Assist in maintaining proper project records and other related documents (soft and hard)

Contribute to the consolidation of project plans and reports.

Assist the team in the organisation of logistical support for trainings and workshops.

Assist in the preparation, facilitation and follow-up of coordination meetings, quarterly meetings, annual project reviews and planning workshops.

Administration and Logistical support

Coordinate business travel logistics for staff & visitors including hotel bookings & ground

transportation.

Develop and maintain an asset tracking system for all equipment in the office and make sure to mark them accordingly.

Ensure that all assets are always functional by liaising with the respective service providers.

Support procurement documentations by drafting petty contract documents, preparing, and issuing of initiations, LPOs, and waybills.

Coordinate service providers to always ensure clean and safe workplace

Handle petty cash and ensure proper accountability for the petty cash.

Ensure monitoring of supplies and timely requisitions

Reconcile utilities so that they can be paid in a timely manner

Develop and maintain a rotation for servicing of all office equipment including ACs, printers, generator etc.

Collect and deliver mails/courier

Draw the general projects procurement logs

Ensure procurement initiations are made, well authenticated and ensure that procurements are processed timely

Liaise with the Cordaid country office procurement team to ensure timely deliveries

Provide logistical support and back-up in the planning of meetings and workshops.

Stores management

Confirm items received from vendors/service providers into the exit store.

Ensure the items issued from the store are approved by users.

Arrange the store in a proper manner so that items are not mixed up.

Maintain record of all items and share monthly usage reports

Other

Any other duties assigned by the Supervisor.

Qualification, Skills, and Knowledge

Bachelor’s degree in social sciences, public administration, office management, business administration or similar.

Additional qualification in project management is an asset.

Experience in office administration Knowledge in logistical operations.

Experience in project administration.

4 years experiences in similar position.

Good working knowledge (oral and written) of English.

Excellent customer care and public relations.

Strong interpersonal skills.

Ability to communicate ideas and concepts clearly and convincingly in writing and orally.

Ability to follow established procedures.

Core Competencies:

Excellent interpersonal, co-ordination and negotiation skills, and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Strong commitment to integrity, professionalism, creativity and innovation, learning, accountability, planning and organisation, results orientation, teamwork, and technological solutions.

How to Apply

For more information and job application details, see; Cordaid Project Adminstrator Jobs in Uganda

Find jobs in Uganda. Jobs - Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.

Jobs in Uganda - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.

Find your dream job from 1000s of vacancies in Uganda posted and updated daily - click here!