Cordaid Installation of a Payroll Software Jobs in South Sudan
Cordaid Installation of a Payroll Software Jobs in South Sudan
General ObjectiveThe objective of the assignment is for the Service Provider is to provide a dependable, user friendly and reliable payroll software that provides instant monthly salary transactions, payslips and generation of reports which are accurate and meet the standard policies and required capacity of the CORDAID South Sudan. **
Specific Objectives
Develop/Install an appropriate payroll software compatible with Cordaid accounting software (AX)
Provide training to the Human Resources
Department Staff to use and trouble shoot.
Provide after sales support the HR Department including inputting staff data/information from 2011 to date.
Train staff to troubleshoot on the system
Methodology This assignment can be conducted on-site and /or off-site Juba Office. The service provider will get support from the Cordaid IT Consultant and the Human Resources Consultant and shall work within the policies of Cordaid.
Automate Payroll Process
Provide a payroll software that compute and accommodate rapidly increasing staff numbers and incorporate a for casuals and temporary staff.
The system separate/categories staff according to budget codes, budget code % allocation, the FX number, CSS Ax Transaction number and/costing centre.
The details indicated in number 1 above should be indicated in the pay slips for each staff.
Track earnings and deduction information on a monthly, quarterly, and annual basis for each employee.
Automatically apply earnings and deductions to salaried staff who work a standard number of hours/days. Prorate salaries when required.
Provide monthly, quarterly, annually and year-to-date summaries of payroll earnings, benefits (allowances, gratuity and NSSF), deduction (salary advances and other deductions) and Personal Income Tax (PIT) per pay period, staff list (open and closed contract) and by Juba level and separately by different state level.
Compute settlement benefits at staff end of contract and/or resignation. i.e. NSIF and gratuity.
Automatically accrue and track vacation, sick time by keeping attendance records and tracking absenteeism. Produce staff leave statements when required.
Compute the benefits administration and print a benefits register for each pay period and the annual summary sheet of the provisioned amounts (Gratuity and NSIF).
User friendly and flexible to take care of statutory compliance dynamics. Taxation and Social Insurance Fund directives.
Generate instant pay slip and staff monthly/annual staff salary and benefits statements.
Generate payroll reports such as Payroll register, Remittance list, Variances reports, PIT Returns.
Generate MIS Reports
Provide an HMIS module which maintain Employee details and document filing.
Provide report which allow the generation of reports related to Human Resources analysis and reports including staff leave records and individual statement of leave.
Allow usage on line and store records of performance evaluation and learning management.
Allow usage on line and store human resources template documents ( excel and word)
Provide a module for staff self-service with the leave request and timesheet updating and
approval.
The leave and timesheet must be linked to the payroll changes on monthly basis.
Software components and characteristics
The software should allow bulk changes.
The changes should be automated and change the generic parameters instantly. This includes the exchange rate, the personal income tax ranges, any global salary changes, change in the instructions for NSIF and Gratuity provisions.
Should provide user and authorization levels for payroll transactions and processes. The software should be accessible to the required users at any given time with changes being abled for the superuser and approval by the authorizer.
Should sit on the server and provide an offline access and/or provide an online access.
For online services to include Employee self-service such as.
Staff access to own portal by use of password.
Staff access to pay slip print. c. Ability of staff to update records but not delete. d. Leave management and request for approval and time sheet management.
Should facilitate the automatic distribution of the pay slips to the respective staff through email.
Should be adaptable to integrate and be linked with the AX Dynamics Accounting software and the banking system used by accounts department.
Te system to allow for HRMIS and Payroll simulations, re-runs, reversal and back-up calculations and pro-rata calculations.
Should provide back-up facilities and reports which can be imported to excel, PDF and word applications.
Should have the ability to be rolled over to the next month and provides no further entry options for the closed months .
Should have control mechanisms such as access controls.
Avoids users from using a purge tool.
How to Apply
Application must be submitted via email addressed to hr.southsudan@cordaid.org 30th November 2020. The application should consist of the following documents
CV of the Leader - Service Provider, or the profile of the Service Provider/Agency (highlighting relevant experience)
The Firms License and Registration Certificates.
3 Certificates of completion of similar services with other NGOs.
Proposed methodology for the assignment ( Include initial development, setup, implementation and training)
Work plan outlining the list of tasks for this assignment and the respective dates.
State the earliest available date for the assignment.
Financial proposal (should include total cost for the assignment)
Provide the User Rates and License Information (if applicable)
Indicate the Support Services and/or Referral Resources that can be provided to the Organisation on pre-installation and post-installation.
The applications received will be screened internally by Cordaid South Sudan Technical Team for their completeness and for meeting the technical rigour, experience, required qualifications, budget and timeline.
The applicants being recommended would be required to provide some demonstration and provide further information along with supporting documentation as required by Cordaid South Sudan (reference, previous work samples, and a Skype call / phone interview).
All applicant will be communicated with on the decision regarding the selections.
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