Cordaid Human Resources and Administration Manager Jobs in South Sudan
Cordaid Human Resources and Administration Manager Jobs in South Sudan
Overall Objectives of the positionTo ensure effective and efficient management and maintenance of the Human Resources and Administration functions for the Cordaid South Sudan Country Office.
Reporting line The Human Resources Manager reports to the Country Director, s/he supervises the departmental staff and liaises with heads of department on staff wellbeing, contract and performance management.
Human Resources Accountability
Lead the recruitment of all national and regional staff and serve as secretariat to all interview panels (except for positions s/he will line manage).
Manage the procurement of consultants (task based).
Ensure that all staff have relevant and up-to-date job classification, job descriptions, performance management reports and valid contract and have signed all relevant policies.
Lead the induction/briefing programmes and exit management/review for all staff/consultants.
Lead the roll out of the performance management system, and ensure the staff learning and individual trainings plans are aligned with the position and programme needs.
Manage staff R&R and leave Administration and ensure that both policies are adhered to.
Provide oversight and manage the staff payroll and ensure remittance/reconciliation/updating of all statutory deductions and staff medical, group insurance contributions.
Ensure time sheets are completed and timely submitted by all staff and that the budget allocation is verified by the Project Controller.
Participate in salary surveys and recommendation to management on how Cordaid is compared with other comparators in the labour market.
Advise and guide staff disciplinary and misconduct issues and staff grievance handling.
Provide data and other weekly, quarterly and yearly reports and returns on HR activities and trends to the management team and the Global Office when required.
Secure human resources records and archiving systems in accordance with Cordaid and donor records retention policies.
Liaise with other NGO’s regarding current human resources issues and concerns by attending and participating in the HR Forums and other coordination meetings.
Ensure compliance with all statutory requirements and the South Sudan Labour Law and proactively advise management and staff on correct interpretation and application of the human resources policies and procedures, and standard operational activities by providing technical advice and guidance as required in line with the labour act and other regulatory authorities.
Contribute to the budget preparation, reviewing of the process through providing technical analysis of staffing pattern and needs of
the office and give support to the management in the planning process.
Be the focal person to maintain good relationships and standards with all relevant government ministries and departments, especially the Ministry of Labour and the RRC.
Be in-charge of immigration and work permit application and monitor staff movement.
Be actively involved in staff security awareness – safe and safety awareness programmes and review incidents reports and give advice and recommendations accordingly.
Ensure that the human resources process and documentation meet the audit and donor requirements
Develop and coordinate the staff workplace programmes to include activities and dissemination of information on Corporate Social Responsibilities and professional development programmes.
Supervise and manage the human resources and administration staff reporting to this position and ensure effective delivery of work and staff performance.
Qualifications Required
Advanced (Masters) university degree in Human Resource Management, Organisational Development, Organizational psychology or Business Management/Administration, or
A Bachelor’s degree as in Human Resources plus 7 years work experience at a senior level in HR Management.
Experience in recruitment for emergency operations and understand the context of South Sudan.
Good understanding of donor regulations and procedures with regards to hiring and retaining talent
Honest and hardworking with a sense of responsibility and accountability.
Ability to work under pressure and meet strict deadlines.
Must be self-disciplined person and is initiative.
Capable of multi-tasking and working in a team.
Ability to handle confidential and sensitive information.
Proficient in micro-soft office packages such word and excel.
How to Apply
Interested and qualifying applicants can submit their application letter including a CV in English with scanned copies of birth certificate, National ID and qualification documents, both phone and email contact details of at least 3 professional references, including most recent/current employer/supervisor to the following email hr.southsudan@cordaid.org
Mention the vacancy reference number in subject line.
e.g. CSS02/10/20 Human Resources and Administration Manager
or
Applications can also be hand dropped at Cordaid Juba Office located behind the Equatoria/UAP Tower. Just a road before Strome Foundation to the attention of the Human Resource and Administration Manager - Cordaid.
Deadline for submission is by the 27 October 2020
Cordaid is an equal opportunities employer and women are strongly encouraged to apply Only shortlisted candidates will be contacted.
All applications submitted cannot be returned. An integrity check will be part of the recruitment procedure.
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