CORDAID Ethiopia - Finance and Operations Manager - Jobs in Ethiopia
CORDAID Ethiopia - Finance and Operations Manager - Jobs in Ethiopia
IntroductionCORDAID is a Dutch, international non-governmental organization which combines 100 years of experience and expertise in emergency aid and structural poverty eradication. CORDAID believes in a world without poverty and exclusion.
We strive for a just and sustainable society where every person counts.
We stand for knowledge and talent sharing between North and South, between farmers and businesses, between activists and policymakers. Where poverty, conflict and exclusion tear up societies, we connect people and communities. We also stand for professionalism, expertise and solidarity across borders, to make a difference where it is most needed. Together with more than 600 partner organizations in Africa, Asia, the Middle East and Latin America we structurally improve the living conditions of the poorest and most excluded populations - the bottom billion.
CORDAID Ethiopia Office has been in operation since 2006 and now requires additional technical capacity.
Responsibilities and Accountability
Management and Accountability
Lead and manage the support team and ensure to establish high performing support staff and ensuring high-quality approaches are maintained.
Develop and improve operational approaches with adherence to systems compliance, and support the Country Director to build and deliver effective and sustainable interventions.
Responsible for the strategic development, management and implementation of the support operations and ensuring appropriate technical support is available to programs, in line with organizational priorities.
Lead in the annual budget planning and review processes and accountability.
Take direct responsibility for ensuring that the Cordaid programme support activities operates in accordance with Cordaid function guidelines, donor requirement and the required accountability.
Financial Management
Manage the daily/monthly/annual financial activities and cycles, ensure each activity/cycle is within the deadlines, and without significant error and maintain the accuracy required to result in satisfactory audit reports. Recommend actions to address shortcomings identified in the audit recommendations, strengthen internal controls and improve organization processes.
Manages large and complex partnership and projects funds.
Ensures cost coverage of the CO and provide strategic management information. Identify bottlenecks in the budgets of the CO & the programme/projects and advice on financial improvements and ways to secure the costs and funds for sustainability of CO interventions.
Pro-actively interact with budget holders about cash flow management within projects, following internal control regulations. Conduct routine spot-check on delivery of programme finance services and regular budget monitoring (budget vs expenditure) and analysis, and so to report on budget performance and to ensure that the CO is on-track with delivery targets while complying with the financial regulations and donor requirements.
Negotiate about price setting in organization contracts of complex logistical tenders.
Collect information within the administrative organizations and report on results and specifics on possible deviations, using required reporting standards and provide solutions to minimize the impact of deviations.
Continuously advise the CO from a financial perspective on matters that affect business management.
Support Services
Manage the support services and personnel administration of the CO, adjusting administrative processes in a way that secures donor funding, auditability, timeliness, reliability of service delivery and information, and assure an optimal cost allocation within country office through ensuring effective coordination between projects and support operations.
Implement and enforce effective support operating manuals, systems and procedures and ensure they are in line with Cordaid standards and the Ethiopia Country laws.
Manage the procurement and review the procedures followed in sub-contract review and awarding of contracts, evaluate for cost effectiveness and manage the negotiations in connection with eventual agreements. Put in place a well-functioning vendor complaint and handling mechanism and address each issue with due process and diligence.
Drive the organization change through participation in external surveys and representing Cordaid in inter-agency meetings and working groups on operations issues to ensure Cordaid’ s interests are reflected in common system activities related to common services and premises, cost recovery and cost sharing arrangements, privileges and immunities, entitlements and salary surveys, security and evacuations plans.
Job Requirements
Qualifications and experience required
Post graduate degree in Business Administration, Finance or Accounting, professional qualification such as ACCA or CPA and a qualification in Procurement and supply chain management is an added asset.
At least 7 years INGO or other international agencies experience in finance or operations management and in international humanitarian programs, with a demonstrated ability to set up operational management systems in different large complex programs and direct experience of delivery in humanitarian programs in an emergency response. note: 3-5 years should be on progressive service in the same position
Previous experience working in Horn of Africa, managing complex funding and demanding programme is a preference.
Proven working experience in delivering major international donor reports and has knowledge of major donor rules including UN, EC, Global Fund, World Bank and CROWN Agents.
Proven commitment to accounting practices. Knowledge in AX Financial Accounting Software will be an added advantage.
Sound experience in Human Resources, administration and logistics management including procurement and fleet management. Experience in tendering and contract management.
Experience of leading and managing a diverse team of senior staff including international staff.
Experience in security management and working/living in insecure and sensitive environments. This includes, Knowledge of working in challenging and insecure environments.
Experience in dealing with local authorities, national and international NGO’s /UN bodies.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision.
Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.
Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours with ability to prioritize tasks and meet deadlines.
Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.
Proactive, stable and robust character and a good team player.
Strong accounting and analytical skills.
Possess strong analytical and conceptual skills.
Proven management and leadership skills.
How to Apply
Interested and qualifying applicants can submit their application letter and CV in English, with both phone and email contact details of at least 3 professional references, to the following email hr.ethiopia@cordaid.org
Mention the vacancy reference number in subject line.
e.g. CETH01/05/2019 Finance and Operations Manager - Addis
Deadline for submission is 17th May 2019.
CORDAID is an equal opportunities employer and women are strongly encouraged to apply.
An integrity screening will be part of the application procedure.
Only shortlisted candidates will be contacted
