Co-operative University of Kenya Senior Administrative Assistant Jobs
Co-operative University of Kenya Senior Administrative Assistant Jobs
The Co-operative University of Kenya (CUK) is a Public University established under The Universities Act 2012. The Vision of the University is to be a leading Global University in Training, Research and Innovation for Co-operative Development, whereas the Mission is to provide Innovative Education, Training, Research, and Consultancy services for sustainable community empowerment.
CUK is situated in Karen, approximately 20km from Nairobi City Centre, a conducive environment for academic engagement and research. We are inviting applications from suitably qualified and
experienced persons with excellent credentials to join the CUK family by filling the following vacant position: Senior Administrative Assistant.
Applicants should meet the following requirements:
Must possess a Bachelor's degree with a bias in Economics and a Masters degree in Business
Administration or any relevant field with relevant administration experience;
Must posses Certified Secretary (CS) or Certified Public Accountant (CPA K);
Must have undergone capacity building program /training for executive assistants;
Must be a member of a relevant professional body and in good standing;
Must be computer literate; and
Must be knowledgeable on grant management and proposal writing.
OR
Must possess a Bachelor's degree with a bias in Economics or any relevant field with three (3)
years’ experience in grade 10 or comparable position;
Must posses Certified Secretary (CS) or Certified Public Accountant (CPA K);
Must have undergone capacity building program /training for executive assistants;
Must be a member of a relevant professional body and in good standing;
Must be computer literate; and
Must be knowledgeable on grant management and proposal writing.
Key Responsibilities
Providing a high standard of personal executive level assistance to meet the needs of the Vice Chancellor’s office, including a significant amount of diary management;
Secretariat to the University Resource Mobilization Committee;
Oversee grant and proposal writing initiatives in the office of the Vice-Chancellor in consultation with the Office of the DVC in charge of Research;
Developing and monitoring implementation of the annual and monthly work plans for the office of the Vice Chancellor;
Act as a liaison and
provide support to Departments under the Vice Chancellor;
Arranging and handling all logistics for the Vice Chancellor’s meetings and events, both internal and external: schedule meetings; draft agenda; develop, compile, and distribute
presentation materials; record meeting minutes and communicate action points to action officers;
Adhere to compliance with the Universities Act, Government Circulars, University Charter,
Statutes, Policies, rules and regulations regarding management of the VC’s Office;
Complete a broad variety of other administrative tasks that facilitate the Vice Chancellor’s ability to effectively lead the organization, including:
Assisting with special projects;
designing and producing complex documents, reports, and presentations;
collecting and preparing information for meetings with staff and outside parties;
composing and preparing correspondence; and
maintaining contact lists;
Follow up on contacts made by the VC to cultivate ongoing relationships; and
Invest in building long-lasting relationships locally and internationally.
In addition, applicants should demonstrate:
Technical proficiency and problem-solving skills;
Excellent verbal and written communication skills;
Exceptional organizational skills and impeccable attention to detail;
High degree of professionalism in dealing with diverse groups of people, including Board
members, senior executives, staff, community leaders, donors, and funding partners;
Make appropriate informed decisions regarding priorities and available time;
Ability to complete a high volume of tasks and projects with minimal guidance;
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround;
Able to maintain a high level of integrity and discretion in handling confidential information;
Ability to be proactive; and
Tact and diplomacy.
How to Apply
For more information and job application details, see; Co-operative University of Kenya Senior Administrative Assistant Jobs
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