Concern Worldwide South Sudan Careers

Concern Worldwide NFI & Shelter - State Focal Point/Programme Manager, South Sudan (Unity) South Sudan Careers

[NFI & Shelter - State Focal Point/Programme Manager, South Sudan (Unity)[

State Focal Point/Programme Manager – NFI & Shelter, South Sudan

About the role: This is a 12 month, replacement role with unaccompanied terms based in Bentiu with a salary of Grade 3 (€36,000 - €37,895)

You will report to the Bentiu Area Coordinator, and will directly line manage one Project Officer, and two Assistant Project Officers and will work closely with Bentiu WASH and Nutrition Programme Managers, Concern logistics, the Emergency Programme Director, the M&E Coordinator, the national NFI/Shelter Cluster, other NFI/shelter partners in Unity State, Bentiu camp management and protection partners.

We would like you to start as soon as possible as the post is currently vacant.

Your purpose:

The purpose of this role is twofold:

1) Programme Management (60%): to lead Concern’s shelter/NFI response in Unity, developing the response strategy, planning and overseeing shelter and NFI assessments, shelter construction and rehabilitation and shelter and NFI kit distributions.

2) Cluster State Focal Point (40%) : As Unity State Focal Point for the NFI/Shelter Cluster, the purpose of the role is to provide Cluster oversight to all NFI/shelter partners in Unity, coordinate their responses and provide technical support where required to ensure that Cluster approved methodologies and approaches are being implemented.

You will be responsible for:

NFI/Shelter Programme Manager (60%)

Providing technical leadership and quality control in the management, design, implementation, post-distribution monitoring and evaluation of Concern’s NFI/shelter projects in Unity, but particularly in Bentiu. This includes:

Programme Planning and Design

Design and plan shelter and NFI activities in Bentiu PoC and wider Unity, ensuring the participation of programme stakeholders in all stages of the programme cycle;

In collaboration with the Area Coordinator and Emergency Programme Director, develop a longer-term strategy for the Bentiu and Unity shelter and NFI response

Prepare Scopes of Work and Bills of Quantities for the construction of emergency and robust emergency shelters as well as other shelter projects, as required.

Programme Management

Oversee the day to day management of the shelter programme including leading and overseeing the assessment, reconstruction, construction and rehabilitation of shelters in Bentiu PoC and in wider Unity.

Ensure that all the necessary resources are in place to deliver on the Shelter activities (staff, logistics, consultants, finances etc.)

Ensure accurate management of the shelter/NFI budget to ensure that activities are delivered in a timely and cost-efficient way.

Monitor programme budgets and management accounts to ensure that relevant activities are being implemented in accordance with agreed budgets

Prepare procurement plans and work with logistics to ensure timely procurement of all necessary supplyies.

Participate in contract design, tendering and contractor performance as required for the implementation of interventions.

In collaboration with the M&E Coordinator, ensure that the programme is appropriate monitored to track progress, outcomes and impact.

Ensure that best practice and international standards are applied to the shelter and other programme activities as relevant.

Provide technical solutions to shelter issues facing the population in Bentiu PoC and contribute to the sector wide development of standards.

Ensure technical engineering standards and designs are applied consistently throughout the project.

Reporting and Donor Compliance

Contribute to the development of high-quality concept notes and proposals for the shelter/NFI programme.

Prepare timely and high quality internal and donor reports for the Bentiu shelter/NFI programme;

Prepare and share timely assessment and distribution and PDM reports for the Shelter pipeline

People Management

Manage and provide leadership to the Bentiu NFI/shelter team, contributing to their capacity building and career development including through on-the-job training.

Ensure that the

shelter team have up to date job descriptions, clear objectives and identify and facilitate training when required.

Ensure that each member of the team fully understands outcomes which are expected of them, by setting SMART objectives, and that they are aware of the success criteria relating to their work

Ensure that all staff are aware of and comply with Concern’s policies and procedures

Monitor and review performance and hold staff accountable for meeting the success criteria; give corrective feedback where required and take decisive action in the case of poor performance

Ensure that staff and contractors are compliant and fully understand their obligations when signing the program participant protection policy (P4) and where non-compliance is suspected, to inform a member of the CMT so that the appropriate action can be taken by the Country Director.

Representation

Represent Concern Worldwide at any external coordination meetings, where required including in Bentiu coordination meetings and NFI/shelter Cluster meetings and technical working groups.

Ensure that Concern’s NFI/shelter activities are coordinated with other actors and stakeholders in the programme area.

Share timely updates on programme activities and progress with the Cluster and other coordination bodies.

Other

Support cross-sectoral periodic programme reviews in order to assess programme progress, capture lessons learnt and adapt programme strategies as necessary in accordance with Concern’s results-based management principles. Ensure mainstreaming of cross cutting issues/approaches throughout the programme cycle including: Gender, Protection, HIV and Aids, Rights Based Approach, Accountability and do no harm philosophy.

Ensure the Bentiu shelter/NFI team adheres closely to security protocols and procedures

Adhere fully to the commitments and rules of Concern’s Programme Participant Protection Policy and Code of Conduct (P4 and CoC), including the respect of confidentiality.

Report to the appropriate manager all violations of the P4 or CoC

Work with the Area Coordinator and Emergency Programme Director to ensure that the Bentiu NFI/shelter programme is compliant with CHS commitments and principles.

Other duties as assigned by the Area Coordinator or Emergency Programme Director.

[NFI/Shelter Cluster Unity State Focal Point (40%)[

Coordination

Cluster meetings: Organise, chair and act as secretariat for state level cluster meetings; share agenda and minutes of cluster meetings at state and national level. Communicate dates of monthly meetings in advance to NFI Cluster Coordinator for compilation in the national monthly report.

Assessment: Ensure cluster representation and participation in IA assessments, S/NFI needs assessments, monitoring/evaluation and impact assessments and other programmatic issues as need be. Ensure familiarity of the participating partners with the NFI/shelter assessment tool, and harmonization of approaches (including non-HRP partners and/or those with their own supplies)

Response: Identify gaps and solutions for them, avoid overlaps, and monitor the response progress, all while coordinating with the S/NFI Cluster Coordinators. Highlight areas where frontline team support is needed

Represent the cluster at Humanitarian Coordination Fora in the state.

Maintain regular contact with NFI Cluster Coordinator on emerging issues, assessments, responses gaps, and prepositioning needs.

Develop and maintain state level cluster contact list, share it regularly with S/NFI state and national stakeholders, and ensure knowledge of who is doing what and where within the sector in the given state. Maintain a state level operational map with all S/NFI partners’ activities (both HRP and non-HRP partners).

Brief new cluster members on the humanitarian situation in the area and sector specific issues. Provide initial contact lists, facilitate contacts with key partners, local and national authorities. Support coordination among different partners at state level.

Coordinate Logistics Cluster convoys, as per the Convoy SOP instructions for the S/NFI Cluster

Hold partners accountable for their obligations as S/NFI Cluster partners

Provide training to Cluster partners on a regular basis, reviewing relevant Cluster topics.

countries.