Concern Program Director – Development Jobs in Ethiopia
Concern Program Director – Development Jobs in Ethiopia
Job Purpose
Main Duties & Responsibilities
Senior Management
• Assist the CD in the management of the country programme (CP) through close and consistent involvement in the decision making processes at the highest level
• Participate actively as a member of the SMT and the wider country management team
• Overall responsibility for the Nutrition and WASH programmes, he Emergency response function, monitoring, evaluation and learning, accountability, protection and gender equality, in close collaboration with the CD
• Contribute to the elaboration and implementation of the Country Strategic Plan (CSP)
• Within the relevant sectors, ensure that all programmes are planned, designed, managed and implemented effectively and efficiently in conformity with Concern’s policies, strategies, programme frameworks and CSP
Institutional Fundraising:
• Based on the Country Strategic Plan support the CD to develop a business development plan
• Liaise with main institutional donors in-country with the support of the Concern Worldwide Business Development Unit
• Coordinate and lead on the development and elaboration of programme proposals for donors
Programme Management:
• Guide the strategic and operational direction of the Emergency response function, WASH and Nutrition Programmes, gender transformative programming, accountability, protection, monitoring, evaluation and learning
• Ensure effective operational management of Concern Ethiopia (CE) programmes through line management of key staff and in participation with the SMT so that programmes are implemented in line with project plans and all deliverables achieved within the agreed scope and timeframe
• Ensure strong integration between sectoral programme departments, that internal integrated technical working groups are active and that regular inter-departmental meetings take place
• Ensure strong links with HQ advisors so that programmes are implemented to a high technical standard and in line with best practice
• In conjunction with the Programme Coordinators and the CMT identify new programme interventions and opportunities in accordance with CSP based on thorough contextual analysis
• Ensure that programmes are designed and implemented in a participatory manner with relevant stakeholders, and are inclusive of all mainstreaming issues
• Undertake frequent monitoring visits to programme areas (PA) and provide feedback to managers and staff
• Develop strong links with a range of strategic partners and if appropriate plan and implement joint programmes
Monitoring, Evaluation and Learning:
• Directly manage the MEL team, ensuring that M&E plans and monitoring mechanisms are developed and rolled out in collaboration with the MEAL Manager and Programme Coordinators
• Oversee the implementation of the Concern Ethiopia strategic objective relating to organisational learning, ensure that a system of learning and knowledge management is developed and implemented and that Concern Ethiopia develops a strong culture of learning for both internal use and for external sharing
• Seek opportunities for Concern Ethiopia to contribute to Concern WW’s organisational learning through participation in relevant workshops trainings and liaison with SALEnsure that PCs coordinate the monitoring and evaluation of all programmes within the agreed plans, budgets, time frames and donor guidelines**
• Ensure that PCs develop a community focused intervention for the relevant programmes ensuring inclusion and participation of all vulnerable groups specifically the poor, women, children, the elderly, disabled, persons ect) In particular ensure the rolling out of the beneficiary accountability systems and processes
• Ensure that programmes follow Concern standards and guidelines in relation to programme quality and standards ,including the use of the PQ Guide and the programme toolkit
Emergency Response
• Lead the review and updating of the PEER Plan (Preparedness for Effective Emergency Response) on an annual basis with the CMT and key humanitarian response staff
• Ensure that actions identified in the PEER plan are implemented in a timely manner
• Keep abreast of the humanitarian context in Ethiopia and, with the SMT, ensure that Concern Ethiopia is well placed to respond to humanitarian crisis in a timely manner within its programme areas and in newly identified areas if appropriate
• Ensure the
• Contribute to the implementation of alternative modalities in humanitarian response, including the piloting of cash/voucher mechanisms
*Gender Equality
• As the SMT Gender Lead, be responsible for the implementation of the Concern Ethiopia Gender Equality Strategy and the associated gender action plan
• Work closely with the Systems Director to ensure the implementation of organisational gender equality mainstreaming and the development of a gender sensitive working environment
Grant Management
• Ensure that the Concern Ethiopia grant management guidelines are followed for all grants
• With the Programme Coordinators, ensure that grant opening, review and closing meetings are held according to the schedule and that action points are followed up in a timely manner
• Take corrective action as needed to ensure that grants are implemented as per the donor agreement
• Ensure that all grants are executed within the agreed scope – budget, timeframe and activities.
Donor Liaison
• Identify potential sources of donor funding and liaise with such donors in an effort to secure new and continued funding for programmes
Financial Management
• With the Programme Coordinator, review the budget monitoring tool (BMT) on a monthly basis, advise on corrective action relating to underspends and overspend and ensure that accurate forecasting is completed by the PC advise the CD and the finance department of any variances and recommend solutions
• Mentor and assist budget holders in the development of accurate budgets during project proposal development
• Ensure that detailed programme budgets and budget revisions are prepared and submitted by the Programme Coordinator in a timely manner
• Ensure that PCs identify and notify SMT when a cost and a no cost extension is required for any programme and that appropriate timely action is undertaken
• Report any suspected and actual financial irregularities or other fraud that has occurred to the Country Accountant and CD and recommend solutions to the identified irregularities
• Comply with authorization levels for expenditure and ensure that all programme staff do likewise
Reporting
• Ensure that the relevant staff update the donor reporting tracker and circulate it to all relevant staff with workflow dates as per the schedule
• Ensure that donor reports are submitted to a high quality standard and in sufficient time for review by the relevant people and subsequent submission to the relevant donor/desk officer, to reach the donor on time.
• Review the monthly programme report for each grant with the Programme Coordinator and ensure any corrective action is identified and followed up in a timely manner;
• Ensure that PMs provide financial projection reports to Finance Department
Networking
• Represent Concern at inter-agency, UN, Government and coordination meetings pertaining to the relevant sectors or when requested by senior management
• Attend meetings on behalf of the CD
• Maintain and develop the image and reputation of Concern at the highest levels
• Play a lead role in the various Cluster groups as appropriate
Security
• In conjunction with the PCs, monitor and if necessary report on security issues to the Security Focal Person
• Ensure programme staff awareness and adherence to the Country Security Management Plan and in conjunction with the PCs, identify security training needs as they arise
• Participate in the CE Head Office Security Focal Group
Systems
• Ensure the development and timely implementation and review of procurement plans for all grants
• Ensure strong communication takes place between programmes teams and the systems department
• Ensure that all programme teams are compliant with Concern and donor procurement policies and procedures
• In conjunction with the systems director where necessary, monitor and authorize contracts prepared with contractors
• In conjunction with the PCs, ensure that all goods, services and money are procured using the correct documentation and codes and if necessary ensure training from the relevant systems support department
• In conjunction with the PCs, monitor the storage, distribution and use of all goods allocated to the programme and ensure that any variances are reported to the Logs Manager or the Systems Director as appropriate
How to Apply
For more information and job application details, see; Concern Program Director – Development Jobs in Ethiopia
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