Concern Grants & Information Manager Jobs in South Sudan
Concern Grants & Information Manager Jobs in South Sudan
Job Purpose: The role contributes to ensuring quality programing through effective grant management including through the development of a funding strategy aligned with the strategic plan, donor intelligence/review and analysis of funding opportunities, proposals & cost modifications, managing donor agreements and compliance.
Concern’s programme in South Sudan (Central Equatoria, Unity and Northern Bahr el Ghazal states) covers health, nutrition, WASH, shelter, agriculture and food security sectors. Concern is funded by a range of donors including USAID/BHA, ECHO, GAC, Irish Aid, Zurich, FAO, UNICEF, WFP and other private donors. The Grants & Information Manager supports the continued growth of the country programme grants portfolio and effective management of the overall grant cycle from program design till closeout.
Key responsibilities:
Ensuring smooth grant cycle management processes are adhered to and management of the GMS, in close collaboration with HQ Desk Officer
Supporting effective management of donor portfolio and identification of funding opportunities
Coordinating the development of quality concept notes, proposals, and their timely submission
Leading the development and implementation of the communications strategy in collaboration with PD and DPD
Overseeing information and knowledge management to promote learning, ensuring the production and appropriate use of materials for external communications to different audiences.
Grants Management and Reporting
Oversee Concern South Sudan’s grants portfolio, keeping PMs and country management team informed and updated on donor policies and compliance requirements.
Lead Country programme grant cycle management processes via GMS, and support capacity building of PMs and Grant Owners as required
Coordinate grant opening and closure meetings, ensuring participation of programme, finance, logistics and HR colleagues and partners as relevant.
Maintain the grants tracking system; update and share regularly with programme and finance focal points and HQ Desk Officer, and lead on ensuring the preparation and submission of timely, accurate, quality reports to donors.
Coordinate with the finance team to ensure that PMs and team members understand and comply with donor grant/contract compliance rules and requirements.
Coordinate with Finance team to ensure effective and cohesive development and review of financial and narrative reports and proposals; and timely invoicing to WFP and UNICEF as per agreements.
Organize quarterly grant review meetings at the country management team level, involving program and program support teams, to review progress against each grant and agree on follow up action
Coordinate with M&E team and PMs to ensure grant M&E obligations are met as per donor requirements and agreements.
Coordinate and contribute to review and development of donor, partner and consortia draft contracts, sub-agreements and amendments.
Programme Development and Funding
Support PD and DPD on analysis of donor funding streams, proactively identifying funding gaps to be filled, and monitoring of donor pipeline opportunities and calls to contribute to inform decision-making on country grant/donor portfolio, and the Go/No-Go process for new funding opportunities.
Support the PD and DPD to coordinate development of concept notes and proposals, ensuring high quality of content and formatting; liaising with HQ Desk Officer and Technical Advisors for inputs, ensuring internal and external deadlines are met.
Support DPD, PD, Area Coordinators and PMs to effectively mainstream cross-cutting issues and quality standards.
Information and Communications Management
Maintain folders, on GMS, Shared Drive and Sharepoint, of key organisational information required for proposals, and of all prior proposals submitted, for staff induction, learning and future reference purposes (with HQ Desk Officer support).
Work with the HQ Desk Officer to produce and promote simplified guidelines and reference tools on the use of GMS and Sharepoint, and track status to ensure clear and complete documentation of grants and programme documents are accessible to PMs and Grant Owners
Build capacity of the Programme Support Officer for compilation and editing of high quality timely donor and country programme reports and updates as required and ensure submission and dissemination
to relevant stakeholders at different levels.
Support documentation of key Country level internal meetings and workshops with clear and concise minutes and action points.
Human Resource Management and Capacity Development
Line manage the Programme Support Officer and Grants Assistant, and support their on-going professional development.
Support identification of needs for capacity building within individuals and teams, including local partners: source opportunities and, where relevant, directly lead training to build capacities in grants compliance, report writing, proposal development, documentation, case studies, and other relevant topics as agreed with the respective Line Managers.
Accountability
In line with Concern’s commitments under the CHS:
Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.
Required Skills and Experience
Essential
Educated to degree level in International Development, Humanitarian Action or relevant discipline.
At least four years INGO experience, including at least two years working in grants management and adequate understanding of Humanitarian Architecture
Familiarity with key humanitarian and development donors, and their specific reporting and compliance requirements (e.g. ECHO, GAC, USAID/BHA, Irish Aid, UNICEF, WFP, UN, etc.)
Previous experience of programme development, proposal design and/or project cycle management.
Understanding of mobilising funding from and maintaining relationships with Foundation donors.
Significant experience of leading proposal development and strong familiarity with proposal and reporting formats of various donors.
Ability to thrive and act independently in a high-pressured, results-focused, dynamic environment.
Fluent spoken/written English language skills; proven excellent report and proposal writing ability.
High attention to detail in reviewing and inputting to reports, proposals and other documents.
Solid experience supporting the development of budgets and ability to review expenditure against narrative reports.
Experience identifying and documenting lessons learned, development of quality case studies and/or other communication resources for different audiences.
Highly organised, with experience developing work-plans and tracking tools.
Strong computer skills, particularly Microsoft Office, Excel and Powerpoint.
Working knowledge of monitoring and evaluation processes and tools.
Good networking abilities, strong interpersonal communication and presentation skills, ideally in multicultural contexts and with colleagues/partners/stakeholders at different levels.
Team player, flexible and capable of working effectively in collaboration with colleagues from different backgrounds.
Desirable
Postgraduate degree in a relevant discipline.
Knowledge of main institutional donor priorities for programming in South Sudan.
Programmatic experience and/or knowledge of some of the following approaches and sectors: Emergency Response, Resilience, Health, Nutrition, Shelter, WASH, Agriculture and Food Security
Demonstrated commitment to learning and using learning to strengthen practice.
Understanding of and commitment to principles of accountability, equality (esp. Gender), centrality of protection, and conflict sensitivity
Professional knowledge of quality standards (e.g. CHS, SPHERE); able to support colleagues in their use.
Experience working with local implementing partners.
Facilitation and/or training experience; keenness and ability to build capacity of colleagues (in e.g. in donor requirements, proposal/report writing, critical analysis, quality standards, communication materials).
Willing to take on new responsibilities, within reason and if needed.
Experience working in South Sudan.
How to Apply
For more information and job application details, see; Concern Grants & Information Manager Jobs in South Sudan
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