CMMB Director of Finance and Administration Jobs in South Sudan
CMMB Director of Finance and Administration Jobs in South Sudan
Position Overview CMMB South Sudan seeks a Director of Finance and Administration responsible for oversight of the finance, procurement, Administration and IT strategic and daily operations. The Director of Finance and Administration reports to the Country Director and coordinates with the respective Department heads and counterparts in CMMB’s Head Quarters ensuring compliance with donor and/or CMMB policies, minimized risks and adequate support to the Country Office Program activities.
He/she is expected to provide exceptional leadership in the review, update, and adherence to related policies, procedures and guidelines, resulting in a transparent and accountable operations across field offices, executed to the highest standard and in compliance with donor policies.
Responsibilities
Leadership Responsibilities:
Lead the Management and oversight of the organization’s Finance and Admin Department (finance, procurement, Admin & logistics, and IT units in the department), ensuring compliance with related policies, procedures and guidelines; developing functional digital and manual accountable systems; and managing organizational and project assets for the achievement of the Organization’s strategic objectives.
Manage day to day administration of the operational team (Finance, Procurement, Admin, security and IT), monitor and evaluate support services for quality and effectiveness, as well as addressing emerging problems and raising reputational issues directly with the Country Director in a timely manner.
Proactive Member of the Senior Management Team (SMT) providing operational oversight to the Country Office governance and functional performance management.
In Coordination with the Country Director and the SMT, lead the development of the Country Office Strategic plan, and develop tools for effective and efficient organizational governance.
Finance, Compliance and Reporting:
Management of expenditure, accounting and disbursements systems, ensuring compliance with relevant policies, including authorization, documentation and recording.
In consultation with the Country Director, oversee the CO annual budget preparation and support fundraising efforts ensuring accuracy, thoroughness and alignment of budgets submitted to donors with the CO strategic direction.
Review and update the CO Financial policies, procedures and guidelines, and its operationalization for an accountable, transparent and compliant financial system across departments. , ensuring appropriate budgeting, support project start-ups, healthy burn rates, accurate forecasts, compliant project close-out and a lesson learnt session for Country Office performance improvement.
Perform project variance analysis and provide updated projections in support of management decision-making and/or donor requirements.
Follow-up comprehensively and on a monthly basis on all outstanding grants and employee receivables, ensuring minimal disallowance of reported grant expenses and employee bad debts.
Serve as the primary focal point for negotiating procured services with all banks and major financial vendors.
Review and advise on all CO agreements, audit reports, leases, and other contracts to be signed by the Country Director.
Prepare the TOR for project audit per donor requirements, coordinate audits, and implement recommendations.
Operations (Administration, IT, Procurement & Logistics)
Ensure the cost-effective and timely procurement and receipt/disbursement of services and materials through the application of CMMB and donor procurement policies and procedures relating to:
Adequacy of competitive bidding;
Technical competence;
Timeliness of delivery; and
Value for money, adhering to U.S. government anti-terrorism policies for all US government grants.
Ensure adequate support to respective departments regarding procurement for their understanding and/or recommendation to enhance policies, procedures, and development.
Ensure the security and maintenance of all CMMB premises (office and housing compounds) in line with local best practices and approved lease agreements
Ensure that all IT and communications (digital) services are delivered efficiently and protected in line with CMMB HQ’s IT and cyber security standards and policies.
Ensure that all IT hardware, software and communications (digital) equipment, including generators and related equipment, are procured and used in a cost-effective manner, fully safeguarded, and routinely and comprehensively maintained in line with best practices.
Ensure adequate and comprehensive insurance coverage of CO assets as appropriate/agreed.
Ensure all CO buildings and assets are well managed, ensuring their security, safety, and functionality as relevant.
Ensure
that all other office operations are effectively and efficiently administered, and that the safety and well-being of CMMB staff, premises and assets are always prioritized.
Supervise the management of office facility and staff housing ensuring an appropriate standard of health, safety, and a secure environment is always maintained.
Supervision responsibilities
Directly supervise the Finance Manager, Procurement Manager, Admin Manager and Security focal person as well as the IT Senior Officer position, creating a high-performance operational team through clear roles and responsibilities, a structured support, clear communication, trust, and capacity building.
Supervision of Finance Department, Administration and Logistics department, Procurement Department and IT Unit and provide them regularly coaching and capacity building.
Provide proper supervision and management for all direct reports and lead the establishment and functioning of a strong, effective, and coordinated team.
Proactively address performance issues through regular, constructive, and honest feedback and coaching.
Identify necessary staff development, career development and succession planning strategies for direct reports.
Ensure that space and resources are available to allow staff to develop and innovate.
Undertakes other tasks as deemed necessary in line with the goal of providing management support to the CO as assigned by the Country Director.
Qualifications and Experience
Bachelor’s degree in Finance, Accounting or Business Administration. Master’s degree and/or Chartered Accountant preferred.
10 plus years’ experience in Finance & Administration with at least five of these being in a senior finance and administration management position, including supervision of multiple teams, in the international NGO sector.
Demonstrable experience in general administration, procurement, logistics, and IT management
Strong knowledge of grants management activities and experience in proposal development with a range of international donors (USAID, CDC, UN, HPF, large private foundations etc.).
Demonstrated experience with budget preparation and analysis, report preparation and presentation, and translating financial data into usable information for management decisions.
Demonstated experience reviewing an organization’s financial management and accounting systems, practices and standards to assure compliance with relevant internal and external accounting standards and other regulations.
Demostrated experience reviewing policies for program support functions (procurement, administration, logistics, IT) and working with CO and HQ leadership to ensure required performance and regulatory compliance benchmarks are met.
Demonstrated experience commissioning, coordinating, and responding to audits.
Skills and Abilities
Strong analytical and problem resolution skills, attention to detail, and the ability to prioritize and work effectively under time pressure in a fluid environment with limited financial facilities and an evolving regulatory context.
Strategic thinker with ability to develop competitive advantages for CMMB programs and operations.
Strong leadership and people skills with experience in team building, coaching, and negotiation.
Able to earn the trust of others and foster collaborative relationships.
Models’ teamwork behavior to foster a high impact team, using judgement, persuasion, coaching and support.
Willing to travel to program areas within South Sudan for at least 25% of working time.
Subscribes to CMMB’s vision and mission and is committed to promoting its values through daily behaviors and actions.
How to apply
Please submit your CV and covering letter by email, titled ‘Finance and Admin Director Application’ to the following email address:
CMMBSouthSudanjobs@cmmb.org by latest the 17th of June, 2022 at 17:00 hrs South Sudan time. We encourage qualifying female candidates to apply.
Please note that incomplete and late applications will not be considered, and due to the volume of applications received, only short listed candidates will be contacted. Thank you.
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