Civil Aviation Authority Senior Administration & Estates Officer - Jobs in Uganda
Civil Aviation Authority Senior Administration & Estates Officer - Jobs in Uganda
Civil Aviation Authority (CAA) is a corporate body responsible for regulation of civil aviation in Uganda.
It manages Entebbe International Airport (EIA) and thirteen (13) other upcountry aerodromes.
CAA carries out its work in conformity with International Civil Aviation Organization (ICAO) Standards and Recommended Practices (SARPs).
Principal Accountabilities:
Management of estates matters
Ensures adherence to maintenance schedule for office and staff houses, and ensures allocation adheres to CAA policy.
Liaises with staff who live in Authority houses to ensure their requirements are met.
Ensures that CAA’s property is maintained in good order to maintain its value
Liaises with staff who use Authority’s offices to ensure that their requirements are met.
Liaises with contractors and supervises them in order to ensure that they provide CAA with the best possible service.
Supervises the cleaners to ensure that all offices are maintained in a high standard to maintain the image of CAA
Budget Preparation
Assist in the budget preparation regarding all maters concerned with CAA Estate Management
Security & Safety
Overseeing security of all the CAA estates.
Administration Management Process
Ensures prompt provision of administrative services to ensure there is no disruption of operations.
Ensures provision of working telephone lines and checks their billing to ensure adherence to budgetary allocation of each line as part of cost control.
Ensures continuous availability of telephone services through liaison with communication service providers.
Initiates budget proposals covering all foreseeable furniture requirements and ensures timely purchases.
Liaises with Procurement Department in order to provide furniture, equipment for offices stationery and sundries according to laid down policies and procedures.
Deputizes for the Administration Manager and ensures the smooth running of the section in the absence of the Administration Manager.
Management of equipment.
Ensures photocopying machines are serviced and manned to ensure adequate service to all users
Makes input into budget proposals for the provision of photocopying machines.
Liaises with service and maintenance personnel to ensure upkeep of equipment
Ensures that contracts for servicing the equipment are adhered to in liaison with legal Department
Continuously supervises the service providers in order to maintain optimum uptime of the equipment.
Management of fixed assets
Compiles and updates the Fixed Asset Register to account for the value of all
assets for the organization
Ensures the physical availability and security of the assets by keeping a register of their locations to ensure accountability and guard against loss
Liaises with Accounts Department regularly in matters of Fixed Asset additions, disposals and security to ensure a correct record is always maintained.
Provides accurate information on current assets and disposals for use in Procurement of assets.
Human Resources Management
Inputs into the department’s manpower requirements
Supervises staff to ensure that staff deliver results expected.
Implements performance management on own direct reports in the department
Conducts and ensures adequate On-The-Job training (OJT) for Administration staff.
Carries out any other lawful assignment allocated by the immediate supervisor/Management. Ø The jobholder is cooperative and readily responds to any ad hoc tasks assigned to him/her by the supervisor.
Academic Qualifications
An honors bachelor’s degree in any of the following: – Law (with a valid practicing certificate), Business Administration, Management or Public Administration from a recognized Institution of higher learning.
Experience
A minimum of 7 years’ work experience in General Administration, land administration and management.
Knoledge and Skills
Should have knowledge in land acquisition and protection.
Should be familiar with the process of acquisition of land titles.
Must be computer literate in MS Word, MS Excel, MS Power Point and computerized Human Resources systems.
How to Apply
Applications with detailed CVs and copies of academic certificates and transcripts with the job reference number clearly marked at the top left hand corner of the envelope should be sent to the address shown below.
Please indicate your (day time) phone contact.
The Director Human Resource & Administration
Civil Aviation Authority (Head Office)
P.O. Box 5536
KAMPALA
To be received not later than 24th May, 2019.
For more information and job application details, see; Civil Aviation Authority Senior Administration & Estates Officer - Jobs in Uganda
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