Christian Aid Administration Assistant Jobs in Ethiopia
Christian Aid Administration Assistant Jobs in Ethiopia
Job DescriptionAbout usChristian Aid exists to create a world where everyone can live a full life, free from poverty. We are a global movement of people, churches and local organization who passionately champion dignity, equality and justice worldwide.
We are the changemakers, the peacemakers, the mighty of heart.
Christian Aid in Ethiopia has three strategic priority areas.
These are climate justice, Economic justice, humanitarian/resilience and addressing Gender and social inclusion as a cross cutting priority.
About the Role
The role works within the Business administration role family and is key to driving effective systems and processes that enable the workgroup to meet its financial and operational objectives. This role plays a critical role in support and facilitation of the country programme, by providing logistical, procurements and front office services.
About you
We are looking for a dynamic and enthusiastic candidate who can work with both internally with staff and externally with suppliers, service providers and government departments.
You will need to be proactive; problem solving capacity and have strong negotiation and interpersonal skills.
You will be a team player, able to establish good team relationships.
If you feel you are competent, you are invited to apply for the post of Administration Assistant.
The position is line managed by the Office Manager.
Build Partnerships
Tell us about a time when you worked in a helpful and cooperative way with others and provided help to them without being asked.
What was the situation? What help was needed?
What was expected of you in the situation? What was your task here?
What actions did you take? Why did you take that action(s)?
What was the outcome of your actions? What was the impact? How did you know?
Steward Resources
Please give us an example of how you have taken account of the need to use resources economically and without unnecessary waste when planning and delivering your work
What was the situation?
What was your task?
What was expected of you?
What action(s) did you take? Why?
What was the outcome? How did you know you were successful in using resources economically?
Deliver Results
Please tell us about a time when you planned, monitored and delivered a SMART (Specific, Measurable, Achievable, Relevant and Time-bound) work objective to the standard required
What was the context?
What was the work objective? What was expected of you?
How did you plan your work and how did you monitor progress?
What were the results? Were you successful? If so, how did you know?
Job Requirements
Essential
You must be educated to at least Degree level in Management, Secretarial Science and other related discipline with at least 3 years’ experience in the role in NGO setting.
Excellent communication and interpersonal skills including active listening skills, competency in negotiation, influencing and assertiveness.
Good customer relations and front office experience dealing with suppliers, visitors, service providers.
Sound knowledge of Microsoft Office programmes including Word, Outlook, PowerPoint and Excel.
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Knowledge of relevant database systems.
Experience of maintaining financial and administrative systems, setting up meetings and taking minutes
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Experience in managing offices resources effectively and efficiently from a broader perspective of a well-functioning office.
Self-starter with good organizational and administrative skills able to work under minimal supervision and able to act proactively, anticipating situations and issues ahead of time.
IT savvy and innovative in development of effective and efficient solutions to day to day administrative issues.
Commitment to work collaboratively within a team and to foster a collaborative, respectful and professional spirit within the office.
Commitment to work flexible and creatively within changing requirements and unplanned circumstances.
Desirable
Ability to manage a wide range of complicated issues.
Proven experience of producing and analyzing data accurately.
Able to maintain confidentiality and use of discretion where appropriate
Clear and confident telephone manner.
Knowledge of Intranet systems and web-based information-sharing
How to Apply
For more information and job application details, see; Christian Aid Administration Assistant Jobs in Ethiopia
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