Catholic Relief Services Procurement Officer Jobs in Uganda

Catholic Relief Services Procurement Officer Jobs in Uganda

About CRS:

Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.

CRS activities in Uganda began in 1965, initially providing emergency assistance to Sudanese refugees coming across the borders from the north as well as those from Congo and Rwanda from the western borders. Over the years, CRS expanded its programming to also address development needs in western, central and eastern Uganda.

CRS’ projects in Uganda currently include agriculture, health, microfinance, peacebuilding and youth. CRS Uganda implements its programs through partnerships with local organizations, including the Catholic Church, other faith-based organizations and community entities for maximum impact and sustainability.

Job Summary:

You will coordinate local procurement activities and processes to acquire goods and services for CRS Uganda main and field offices in support of the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to successfully coordinate the quality and efficiency of procurement and purchasing activities and ensure stewardship, integrity, transparency, and accountability.

Job Responsibilities:

Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and efficiency and recommend improvements. Contribute to ensuring compliance with CRS procurement principles, standards, and policies, donor regulations, and local statutory requirements.

Coordinate with various departments to develop and maintain an up-to-date procurement plan with all quantities, quality and delivery requirements for goods and services. Provide pricing information to assist budget holders with budget preparation.

Coordinate the sourcing process and perform various activities to assist with ensuring the best value for money: market research, cost estimates, solicitation documents, bidding process facilitation, supplier identification and research, quality and availability of goods assessment, negotiation, contract/purchase order and other documents preparation.

Communicate with other procurement staff and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Coordinate with the administration department to confirm

that goods/services delivered are what have been ordered in the correct quantities and quality, they arrive on schedule and at the right cost.

Maintain correspondence and constant contact with suppliers to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications.

Accountable for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, procurement, and inventory database to assist with control and accountability. Prepare reports and facilitate document retrieval.

Typical Background, Experience & Requirements:

Education and Experience

Bachelor's Degree in Procurement and Logistics Management, Business Administration, or other relevant degree required. Professional certification such as CIPS a plus.

Minimum of 3 years' work experience in procurement/purchasing management, logistics, administration, preferably with an international non-Governmental organization.

Good knowledge of various donor procurement regulations (e.g., USAID, EU, UN)

Knowledge of international and national procurement regulations and local market conditions.

Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications.

Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management systems (e.g., MS Access) highly desirable.

Personal Skills

Good planning and coordination skills and ability to prioritize competing priorities effectively

Good analytical skills with ability to make independent judgment and decisions

Proactive, results-oriented, and service-oriented with focus on meeting customer needs

Ethical conduct in accordance with recognized professional and organizational codes of ethics

Good negotiation, communication, and relationship management skills

Good understanding of the procurement process and procedures in an NGO setting

How to Apply

For more information and job application details, see; Catholic Relief Services Procurement Officer Jobs in Uganda

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