Catholic Relief Services Administrative Officer Jobs in Uganda

Job Summary

You will provide service in the day-to-day delivery of responsive, effective and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable.

You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming and a high-quality service approach are integrated into administrative systems, policies, and procedures.

Job Roles and Responsibilities

• Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions.

• Prepare transactional documents in support of general operations processes and support coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).

• Compile data perform data entry and data verification in relation to general administration processes (e.g. various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors’ welcome packages, etc.).

• Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.

• Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems.

• Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.

• Coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, trainings and workshops.

Typical Background, Experience & Requirements

Education and Experience

• High School diploma required. Bachelor’s Degree in Business Administration or relevant field preferred.

• Minimum of 2 years work experience in administrative support functions, with increasing responsibility.

Experience with a local or international

NGO a plus

• Additional education may substitute for some experience.

• Experience and proficient skills in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.

Personal Skills

• Good planning, organizational and time management skills

• Strong customer service orientation with very good communication and interpersonal skills

• Ethical conduct and ability to maintain confidentiality

• Proactive, resourceful, solutions-oriented and results-oriented

Required/Desired Foreign Language

• English fluency, including excellent oral and written skills, required

Travel

• Must be willing and able to travel up to 30%

Key Working Relationships

Supervisory: N/A

Internal: All Staff

External: Partners, Vendors, Service Providers

Agency-Wide Competencies (for all CRS staff)

These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

• Serves with Integrity

• Models Stewardship

• Cultivates Constructive Relationships

• Promotes Learning

How to Apply

• Email a cover letter and CV only to ug_recruitment@crs.org by October 2nd, 2020 at 5:00pm.

• Large files and/or scans of documents will lead to rejection of your application, in the subject line of the email, copy and paste – SMESTRENGTHENINGANDFINANCIALSERVICES
SPECIALIST only

• All applications that do not contain this exact subject line will be rejected and not read

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