CARE USA Human Resources Assistant Jobs in Kenya
CARE USA Human Resources Assistant Jobs in Kenya
Job Summary The Human Resources Assistant is a temporary post and will support the East, Central and Southern Africa Regional Office on all HR Operations related matters
Duties and Responsibilities
HR Operational Support
Provide day-to-day benefits administration
Ensures that all staff are aware of medical entitlements / services provided and issued with medical cards.
Terminating an employee upon exit within 48 hours
Facilitate timely renewal of staff medical, GPA and GLA benefits.
Periodically participate in staff salary, benefit surveys, and inform the Finance and Operations Manager on market trends.
Manages contracts and SLAs with the medical service providers and ensures that high quality service is offered, payments made in good time and statements are reconciled.
Keep an accurate account of leave, gratuity and bonus accruals for remuneration related implications;
Ensure compliance with statutory regulations and CARE policies and flag and address non-compliance
Submission of regular statutory returns and reports
Resourcing
Coordinate recruitment and selection process in liaison with Finance and Ops Assistant for national positions ensuring compliance to CARE recruitment procedures and best practices, while maintaining high level of integrity and professionalism:
Uploading job adverts in relevant websites and or liaise with SSU Procurement for newspaper adverts
Assist in long listing process as requested;
Ensure all recruitment logistics such as scheduling interviews, preparation of appropriate interview documents and liaising with candidates
Participate on interview panels when required;
Conduct reference checks for selected candidates;
Inform job applicants on status of their application;
Maintain tracking system and full documentation of recruitment processes.
Prepare job offers for successful candidates and contract letters
Formulate, update and coordinate effective implementation of new staff orientation
Carry out staff exit interviews and provide useful information for decision making when required.
Coordinate clearance of exiting staff
Performance & Talent Management
Coordinate the performance management and appraisal calendar the administration of the annual performance management process for the Regional Office
Assist in identifying training and development needs of the RMU national staff recommending appropriate interventions.
Champion CARE training and learning sites like CARE Academy and the Village
Human Resource Systems Management
Enrolling staff in IHRS and maintaining personal and job related records
Train users on the IHRS navigation and usage
Update and disseminate HR policies and procedures at the Regional Office and ensure consistent understanding and application of policies and compliance with statutory regulations
Proactively identify and handle employee relations issues with a focus on conflict resolution. Ensure employee disciplinary processes
are policy driven and uphold fairness and justice to employees
Work Permits, Special passes and Visa Processing
In close collaboration with the Immigration consultant make applications for expatriate work permits and special passes
Arrange for visas, work permits, dependent’s passes and other documentation for all international staff
Keep tracker of the staff work permit and special passes and share information with concerned parties.
Provide timely updates on any changes in work permit applications processes at NGO Board and Ministry of Foreign Affairs and Immigration
Qualifications and Experience
Bachelor’s Degree preferably in Human Resource Management, Business Administration or similar field from a recognized institution
Possess a Professional Qualification in Human Resource Management and be a member in good standing of Institute of Human Resources Management Kenya.
Minimum Two (2) years’ experience in general HR management in a similar role. Previous work experience with an international NGO is an advantage.
Familiarity with Kenya Employment Act,
Strong interpersonal skills and the ability to communicate clearly both verbally and in writing, coupled with the professional credibility required to influence and motivate others to achieve results
Demonstrate high integrity and maintained of strict confidentiality
Proficiency in Microsoft Office products (Word, Excel, Outlook, PowerPoint) and ability to use the internet to obtain data and reference materials.
Proven ability to plan, organize and prioritize work, together with the ability to remain calm under pressure often in difficult circumstances and not lose sight of operational priorities.
Competence in numeracy is essential.
Fluency in written and spoken English is essential
How to Apply
If you feel that you are driven, challenged and motivated to join our organization in this particular role, can contribute to the fight against poverty, and have the necessary requirements, kindly send your application that includes cover letter and updated CV attached as one document to
ECSA.Recruitment@care.org on or before 23rd December 2020 with the subject title “Human Resources Assistant”.
Applications will be considered on a rolling basis and, given the urgency of this post, we may appoint before the closing date.
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