CARE Executive Assistant - Global Advocacy Jobs in Kenya

CARE Executive Assistant - Global Advocacy Jobs in Kenya

CARE is a leading humanitarian organization dedicated to fighting poverty and social injustice with a special emphasis on women and girls. We are known everywhere for our unshakable commitment to the dignity of people. CARE partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights.

CARE's East and Central Africa (ECA) Regional Office is part of CARE International, whose vision is to seek a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security. The Regional Office is responsible for the oversight of CARE's operations in the region as well as the provision of support to country offices in the region.

CARE USA Core Values Commitment

The Core Values Commitment describes who we are, what we do, and how we do it. It reflects our core values of TRANSFORMATION, INTEGRITY, DIVERSITY, EQUALITY and EXCELLENCE, which serve as a foundation for all what we do. The Core Values Commitment articulates our shared expectations of each other including our board, staff, volunteers, interns, partners and contractors globally.

Role Profile

The Executive Assistant and Team Coordinator (EA) will provide administrative support to CARE USA’s Executive Director, Global Advocacy (EDGA). The EA role is privy to confidential information and requires diplomacy and discretion.

The EA will provide proactive support to the Global Advocacy Team Senior Leadership Team (GAT SLT), as guided by EDGA - including core department operation responsibilities. S/he will lead daily management and internal team communications; coordinate travel, event planning, and financial transactions; support information management, research, and analysis.

The EA serves as an enabler of team synergy. S/he will support GAT stakeholder engagement efforts and strategic planning processes and foster a relationship with team leads within CARE USA and the wider confederation.

The EA role will require someone who is a team player, with strong communication and analytic skill, with a focus on results and impact. This role is ideal for someone ready to be part of a team leading global advocacy across critical geographies to improve the lives of millions of people around the world.

The successful candidate must be organized and excited about supporting teams to perform their best. They should be personable, detail-oriented, and able to thrive in an environment where multiple requests are made, and projects are evolving.

Global Advocacy Team (GAT) strategy and team support

Manage GAT schedules, research, and communication; this includes:

Working closely with the EDGA and GAT SLT to set up monthly department meetings, strategic planning processes, documents, dashboards, and other structures that facilitate good thinking and sound execution

Coordinating GAT retreats, team-building activities, and events

Supporting research and analytics work to better articulate advocacy wins and bolster GAT

proposal development

Supporting the development of monthly notes from the EDGA to GAT staff and managing context, preparation, and logistics for All-Staff forums, presentations, retreats, and community-building activities

Attending GAT SLT meetings, capturing agreed actions, and tracking follow-through

Manage the Executive Director, Global Advocacy (EDGA) schedule and critical engagements

Optimize the EDGA's time to enhance the function's impact and meaningful engagement by:

Prioritizing appointments and meetings, scheduling internal and external meetings as requested, keeping track of key dates, and rescheduling appointments as needed

Ensuring all meeting logistics are in place as necessary

Meeting with the EDGA regularly to facilitate quick decisions

Supporting collection of pre-reads for EDGA meetings

Ensuring easy and timeless accessibility for the EDGA

Assisting in scheduling and planning events, expense reconciliation compilation, and processing reports

Ensuring travel and logistics are well-planned and organized

Proactively support the Global Advocacy Team's (GAT) administrative operations

Keeping EDGA organized, informed, and prepared for emerging convening or GAT deadlines, and managing invitations, GAT's complex calendar, and team leave days

Leading information management duties, including prioritizing emails and phone calls, gathering documents to prepare for meetings, coordinating travel, tracking items (letters, statements, documents, etc.) sent to the EDGA for approval and/or signature, and assisting EDGA in completing approvals/signatures promptly.

Collaborating with the department's Executive Coordinator to maintain key department documents (e.g., org charts, onboarding materials, etc.), creating, updating, and maintaining organized files.

Efficiently responding when issues arise during travel and ensuring issues are resolved promptly. Work directly with travel vendors as needed.

Qualifications and Experience

Essential:

Bachelor's degree or equivalent in relevant discipline

Tech-savvy, with advanced skills in Microsoft Office programs

Proficient in the use of Excel for data analysis and program budgeting

At least 4 years' experience providing high-level executive support

Strong written and oral communication skills

Ability to maintain confidentiality and exercise sound judgment

Strong organizational, interpersonal, and coordination skills

Exquisite attention to detail

Desire to be part of a complex, dynamic team working with diverse groups of people

Desired:

Experience working in a global organization supporting teams working across in different time zones

Experience in research and analysis

How to Apply

Interested candidates who meet the criteria are encouraged to send in their application that includes a cover letter and updated CV attached as one document to ECA.Recruitment@care.org with the subject title “Executive Assistant - Global Advocacy”.

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