British High Commission Protocol Assistant Jobs in Nairobi Kenya
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability.
We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
The successful candidate will join a busy Protocol Team of four members of staff in providing on-going administrative support to UK based officers and their families, processing diplomatic documentation through various Kenya Government Departments.
The job requires a flexible approach to managing the workload; very good communication and interpersonal skills including good accuracy and attention to detail. The job holder should be able to work under pressure with a view to meeting deadlines and staff expectations.
It is important that the candidate demonstrate good self-management and effective organisational skills.
Roles and responsibilities
Accreditation of UK Based staff with MFA
Processing applications for Diplomatic ID cards
Processing of local driving licenses
Uploading documents in electronic INDIV files
Raising purchase orders and receiving invoices
Leave cover for other Protocol team members
Day to day administrative support to the Protocol team on other responsibilities
Other Protocol Team Responsibilities:
Processing of Duty exemptions PRO 1B forms for personal effects and vehicles
Registration of Private and official vehicle
Kenya Revenue PIN applications and uploading online
Processing Resident’s permit applications
Briefing new arrivals on Work Injury Benefits Insurance for domestic staff
Briefing staff on private vehicle insurance and co-ordinating with Insurance companies
Obtain duty calculations for official and private vehicles for departing officers
Processing vehicle disposing Form PRO1C and liaising with Customs’ agent
VAT exemption applications
Updating Corporate Services Kenquiry through CS Helpdesk
Processing Airport Passes applications
Third Country Visa applications
Essential qualifications, skills and experience
Bachelor’s degree
Minimum 1 year working experience
Excellent IT skills (a good working knowledge of Microsoft Excel and Word is essential);
The candidate must be able to demonstrate excellent written and spoken communication in English skills
Initiative and attention to detail
Ability to prioritise, multi-task and work to tight timeframes
A flexible approach to priorities
Effective team working
Fluent written and spoken English and
Kiswahili
Other benefits and conditions of employment
Leave:
Members of staff are entitled to paid annual leave, which is earned, from the day they commence employment. Entitlements are as follows:
Grade A1 - 25 days and then 30 days after 5 years’ service
In addition to annual leave, the BHC normally observes no fewer than 9 and no more than 14 Kenyan and British public and religious holidays in a year. These vary from year to year and are at the discretion of the High Commissioner. A list of holidays is published each year.
Working Patterns:
Normal office hours are:
Monday to Thursday: 0715 - 1600
Friday: 0715 - 1300.
Learning and development opportunities:
The successful candidate will have access to a wide range of learning and development opportunities including on the job coaching, e-Learning courses and Regional Learning and Development Training.
Additional information
Please complete the application form in full as the information provided is used during screening.
Please check your application carefully before you submit, as no changes can be made once submitted.
The British High Commission will never request any payment or fees to apply for a position.
Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
How to apply
Interested candidates should apply online by 30th June, 2018
For more information and job application details, see; British High Commission Protocol Assistant Jobs in Nairobi Kenya
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