British High Commission Projects Assistant Jobs in Kampala Uganda

British High Commission Projects Assistant Jobs in Kampala Uganda

Main purpose of job:

To support the delivery of the High Commission’s projects.

You will work closely with the Projects Officer and the political team to support the design, management and delivery of projects.To provide an effective, high quality clerical and administrative support service to the Political team.

The ideal candidate is likely to have strong administrative and communications skills, a keen attention to detail and experience of administering projects.

Roles and Responsibilities:

Receive and answer initial enquires on projects both by email and phone. File hard copy letters.

Maintain and provide accurate project records and information in a reliable, retrievable and user friendly manner i.e filing, copying, scanning and recording all relevant project information.

Prepare documents for meetings i.e sending meeting requests by email, drafting document lists, taking and recording minutes at project meetings.

Chasing by phone and email –activity updates, Quarterly and end of project reports, financial accountability and any other requested information.

Sending invitations for political team, and chasing for timely responses.

Making meeting bookings, transport and visitor notification requests in advance of activities or when requested.

Liaising with the accounts department regarding payments and inform line manager of any sudden changes to forecasts.

Calendaring important project notifications and following up with reminders.

To ensure that the each project calendar is up to date.

Work with project implementers to ensure accurate activity work plans and subsequently

update internal project calendars.

To ensure that the line manger and other members of the Political team are aware of any issues on projects or any calendared activities.

To ensure that project team meet deadlines.

Any other administrative support (scanning, printing, telephone calls and emails) as requested.

Essential qualifications, skills and experience

High level of administrative and clerical skills.

Sound project and financial management knowledge, skills and experience.

Close attention to detail and ability to prioritise in a fast-paced environment.

Excellent communication skills – written, oral, one-to-one, group, formal presentations.

Ability and willingness to undergo security vetting process

Desirable qualifications, skills and experience

A university degree in a relevant field;

Experience of project management, including budget management;

Minimum of three years relevant work experience;

Experience in report writing, note taking and event planning

How to Apply

Interested and qualified candidates should apply online by 24th May 2019

For more information and job application details, see; British High Commission Projects Assistant Jobs in Kampala Uganda

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