British High Commission Jobs in Pretoria - Corporate Services HR Officer Vacancies
British High Commission Jobs in Pretoria - Corporate Services HR Officer Vacancies
The British Government is an inclusive and diversity-friendly employer.
We value difference, promote equality and challenge discrimination, enhancing our organisational capability.
We welcome and encourage applications from people of all backgrounds.
We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Main Purpose of Job:
The Corporate Services HR Officer will work under the direct supervision of the Corporate Services Office Manager, The candidate will assist the Corporate Services Team in effectively and efficiently managing day to day HR functions.
The Corporate Service HR Officer will be responsible and accountable for delivering a high quality customer service and providing appropriate and swift administrative and business support.
This position will support South Africa, Lesotho and Eswatini.
Roles and Responsibilities
The below roles and responsibilities are general guidelines.
They are not limited to the detail below and are subject to change from time to time with prior consultation.
Post Payroll Administration Function. Duties may include collecting information from all departments such as overtime, new appointments, termination, etc and recording this in the Payroll Input Approver (PIA), ensuring that the PIA is submitted for processing by the 5th of each month, ensuring check and balances are performed at all stages of the payroll process and according to policy, prepare reconciliations i.e. medical aid, prepare and submit payroll uploaders, meeting all the various payroll deadlines, etc.
Maintaining a professional relationship with SARS. This will include distributing IRP5’s, all submissions such as EMP201’s and EMP501, monitoring the SARS State of accounts, maintain the SARS e-filing profile, etc.
Maintain a professional relationship with all HR suppliers and ensuring that monthly schedules, applications, forms, etc are provided complete, accurate and in time, arranging regular meetings, etc.
Familiarise, understand and apply best practice with regards to the local terms and conditions, disciplinary code, HR policies and the Corporate Services Charter.
Manage a quality customer service. These duties include managing the Corporate Service HR mailbox, attending to all HR related queries and providing feedback within 24
hours, etc.
Identify training needs and arranging HR related training, events and induction days. Duties include identifying new employees and booking monthly induction days, reviewing the induction pack to keep it up to date, annual health days, Prism Employee Self Service training, arrange long service award events and certificates, etc.
Maintain electronic and manual staff files as well as staff lists. This will include creating and maintaining staff files for all British High Commission locally engaged staff, etc.
Update and maintain other HR related schedules and records such as study grants applications and progress, performance related pay calculations and reconciliations, allowances schedules, etc.
Work in partnership with the CLO of post and arrange schooling for the UK based staff children. This may include duties such as understanding the FCO schooling policy; ensuring payments are made to the schools in time and managing the relationship with the schools on behalf of post.
HR Secretarial Function. These may includes minutes of all disciplinary enquiries, annual moderation and other confidential meetings.
Administration function for the Corporate Services team. Duties will include requisitioning, monitoring the mobile phones, etc.
Other adhoc duties
This may include however not limited to preparing schedules, covering reception, requisitioning on behalf of other Corporate Services departments, provide support for all other Corporate Services functions including supporting the Corporate Services Team to meet tasks as required from time to time.
Payroll support for Lesotho and Eswatini. Duties will include relations with the local tax authorities; local suppliers such as the legal advisors, medical aids, provident funds, etc. This will also include compiling and submitting all required documents and reports as well as the upkeep of personal records.
Essential Qualifications, Skills and Experience
Microsoft office
Good oral and written communication skills
Attention to detail and initiative
Good customer service skills coupled with an ability to handle difficult customers
Ability to work under pressure
Good Organizing Skills
Desirable Qualifications, Skills and Experience
Payroll experience
Basic finance processes experience
Events coordination experience
Required competencies
Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
How to Apply
For more information and job application details, see; British High Commission Jobs in Pretoria - Corporate Services HR Officer Vacancies
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