British High Commission Jobs in Johannesburg - SA - Recruiting Personal Assistant to the HM Trade Commissioner
British High Commission Jobs in Johannesburg - SA - Recruiting Personal Assistant to the HM Trade Commissioner
Job Category Other British Government Departments (Partners across Government, including UK Visas)
Job Subcategory
Department for International Trade (DIT)
Job Description
Main purpose of job:
The Department for International Trade (DIT) Africa is one of nine international regions and is led by Emma Wade-Smith, Her Majesty’s Trade Commissioner.
The Department’s role is to increase prosperity in the UK and overseas through increasing trade and investment.
The Trade Commissioner’s role is to lead the pan-African trade and investment team to increase the value of the commercial relationship between Africa and the UK.
The Africa Region is exciting and energising and UK firms have a strong presence here, making the UK the second largest foreign investor on the continent.
With some of the fastest growing economies in the world and booming population growth there are numerous more opportunities for UK firms; from tech start-ups in the West to infrastructure in the East and everything in between.
The DIT Network’s role is to promote these opportunities to UK businesses and position the UK as the African continent’s largest G7 investor and a key trading partner.
We are looking for a personal assistant to the Trade Commissioner, to work within the DIT Africa Hub team in Johannesburg and efficiently manage the Trade Commissioner’s schedule and activities, as well as carry out administrative tasks and provide support as required to the wider DIT Africa Network.
Roles and responsibilities:
Efficiently manage the Trade Commissioner’s time by organising the diary and daily papers, and prioritising and responding to invitations and requests for meetings.
Deal with routine enquiries; ensure that all correspondence (letters, emails, faxes, etc) is dealt with correctly and efficiently.
Plan and support the DIT Africa team’s planning and implementing of the Trade Commissioner’s travel, including flights, visas, hotels, programme and papers.
Complete all expenses and other ad-hoc tasks for the Trade Commissioner accurately and efficiently.
Commission and collate briefing as required for the Trade Commissioner’s events / meetings.
Act as the Trade Commissioner’s Information Management Officer, ensuring that information is recorded and stored correctly.
Manage the two DIT drivers’ schedules for maximum benefit to the Trade Commissioner and Johannesburg trade team.
Provide similar support to the Deputy Trade Commissioner (based in Cairo, Egypt) and other seniors as requested.
Work as a flexible and adaptable member of the DIT Africa Network in order to work on varying tasks from both the Hub and across the Network.
Essential qualifications, skills and experience
Minimum 3 years work experience in a similar administrative role
Excellent organisational and planning skills
Excellent interpersonal skills
Excellent
oral and written communications skills in English
Self-starter
Excellent IT skills
Language requirements:
Language: English
Level of language required: Fluent
Desirable qualifications, skills and experience
Previous experience in a relevant area
Interest in and understanding of the UK
Dual UK / SA citizen
Required competencies
Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Delivering at Pace
Other benefits and conditions of employment
Learning and development opportunities (and any specific training courses to be completed):
The successful applicant will be expected to take responsibility for their professional development and will be supported to do so.
A wide range of resources are available through the UK’s Diplomatic Academy, the Regional Learning and Development Centre, mentoring schemes and other on-line resources.
The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependant.
Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.
Annual leave entitlement of 25 days
Working hours per week of 36.5
How to Apply
Please complete the application form in full as the information provided is used during screening.
Please check your application carefully before you submit, as no changes can be made once submitted.
The British High Commission will never request any payment or fees to apply for a position.
Employees recruited locally by the British High Commission in Pretoria are subject to Terms and Conditions of Service according to local employment law in South Africa.
All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
The responsibility lies on the successful candidate to;
Obtain the relevant permit
Pay fees for the permit
Make arrangements to relocate
Meet the costs to relocation
The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.
Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
Reference checking and security clearances will be conducted on successful candidates.
Please log into your profile on the application system on a regular basis to review the status of your application.
Interested candidates should apply online by 1st February 2019
For more information and job application details, see; British High Commission Jobs in Johannesburg - SA - Recruiting Personal Assistant to the HM Trade Commissioner
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