British High Commission in Dar Es Salaam Administration Officer Jobs in Tanzania

British High Commission in Dar Es Salaam Administration Officer Jobs in Tanzania

Main purpose of job:

The British High Commission in Tanzania (‘the BHC’) is opening a satellite office in Dodoma in Autumn 2023. The purpose of this office will be to increase the UK’s visibility and influence in Dodoma and with Dodoma-based institutions. Your role will be one of 3 people (alongside the Head of Office and a Driver) who will be the permanent staff of the Dodoma office.

The Administration Officer and the driver will be part of the BHC’s People and Platform team, the remainder of whom are based in Dar es Salaam. The People and Platform team coordinates all administration duties necessary to support the UK government’s objectives, and lead on ensuring the office adheres to the UK’s estates and security regulations.

Your role will be to support the BHC corporate services team in finalising the setting up of the Dodoma office. Once this is achieved, you will be responsible for ensuring that administration of the Dodoma office is run in a smooth and effective manner.

You will line manage the office driver, working together to support the needs of the Head of Office and a regular stream of incoming visitors from the BHC in Dar es Salaam.

This is a new role, as part of the establishment of a new office. Aspects of the job’s focus may change or evolve as the office becomes more established. You will discuss this regularly with your line manager, working together to set and modify specific objectives as necessary.

Roles and responsibilities:

Overall responsibility for ensuring the efficient administration and maintenance of the Dodoma office

Line

management of the office driver and oversight of vehicle fuel consumption and maintenance budget

Budget planning for the Dodoma office and reporting on office spend and forecasting. Maintaining proper records and following accounting procedures as per UK government regulations

Managing office procurement, including conducting market surveys and identifying suppliers in Dodoma to meet the needs of the Dodoma office, in accordance with UK procurement policy

Supporting the Head of Office to deliver the logistics of visits from BHC staff and other senior government visitors

Acting as Health & Safety coordinator, monitoring staff and visitor safety while at the office, reporting on incidents and maintaining risk assessments

On occasion, when the Head of Office is unavailable, attending events on behalf of BHC Dar staff and producing short summary reports

Resources managed:

1 x driver

Oversight of Dodoma office administration budget (amount to be determined)

Essential qualifications, skills and experience

Estate management experience

Problem solving skills

Communication skills

Desirable qualifications, skills and experience

Bachelor in Business Administration

Required behaviours

Changing and Improving, Managing a Quality Service, Communicating and Influencing, Working Together

How to Apply

For more information and job application details, see; British High Commission in Dar Es Salaam Administration Officer Jobs in Tanzania

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