British High Commission Defence Section Assistant AO - Maternity Cover Jobs in Ghana

British High Commission Defence Section Assistant AO - Maternity Cover Jobs in Ghana

Main purpose of job:

The administrator will be part of a seven strong team that support the UK’s defence relationship with Ghana; it is led by the Defence Adviser (DA). Day to day tasks range from office based administrative support, liaison with external Defence Section contacts, secretarial duties and diary keeping for the DA.

The Defence Section Administrator (DSA): 1. Has a dynamic and important role in in keeping the DA and Assistant of Defence Advisor (ADA) appraised of pre-planned courses and student movements; 2. Assists with the coordination of wider defence section tasks. The DSA will report to the ADA.

Roles and responsibilities:

Liaise and work in person and in writing with Ghana Armed Forces, UK DAs in West Africa and the UK MOD’s training directorates, training institutions and international training development teams, to facilitate UK Ministry of Defence-sponsored courses in the UK, overseas and in Ghana; this includes administration arrangements, travel plans and other relevant matters

Assist with compassionate, visa and welfare issues for Ghanaian nationals serving in the UK Armed Forces

Compiling visit programmes for Defence Section events, including ships visits, training teams, military exercises, deployments and other defence-related visitors to Ghana

Draft official correspondence

Assist with the organisation of Defence Section or wider High Commission events

Assisting the hosting of visitors to the Defence Section

Electronic file management, maintaining and updating spreadsheets for all UK based courses, flights, medical and Defence Section movements, their standing operating procedures, and

Defence Section contact lists

Personal Assistant duties to the DA as required to including diary management

Attendance at official social/ceremonial events on behalf of the Defence Section

Routine tasks in support of the wider High Commission, including some diplomatic bag and mail duties

Appraise the DA and ADA weekly/daily of progress, issues and challenges

Essential qualifications, skills and experience

Strong team member, able to work within a multicultural organisation who has the confidence to appraise the DA and ADA

A confident administrator who is self-organised, professional with formal and informal written and verbal communication ability and strong administrative skills

Ability to prioritise, multitask and deliver to deadlines following system processes for tasks with minimum supervision in a face-paced environment

Supporting creative and innovative approaches to projecting the UK’s defence engagement with Ghana

Strong proficiency to use Microsoft Office and reporting tools

Discretion when dealing with confidential and sensitive information

Flexibility and adaptability when work strands change

How to Apply

For more information and job application details, see; British High Commission Defence Section Assistant AO - Maternity Cover Jobs in Ghana

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