British Embassy Personal Assistant to Her Majesty’s Ambassador A2 (24/20 Add) - Maternity Cover Jobs in Ethiopia
British Embassy Personal Assistant to Her Majesty’s Ambassador A2 (24/20 Add) - Maternity Cover Jobs in Ethiopia
The British Government is an inclusive and diversity-friendly employer.
We value difference, promote equality and challenge discrimination, enhancing our organisational capability.
We welcome and encourage applications from people of all backgrounds.
We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law.
We promote family-friendly flexible working opportunities, where operational and security needs allow.
Job Description (Roles and Responsibilities)
Main Purpose of Job
Working for Her Majesty’s Ambassador (HMA) to Ethiopia as her Personal Assistant is an interesting and varied role, with the opportunity to gain valuable experience of UK policy and also gain insight into the work of the British Government in Ethiopia and across Africa.
Supporting the Ambassador will give you the opportunity to demonstrate your excellent organisational and interpersonal skills.
The working environment is face paced; flexibility and an ability to juggle competing priorities is key.
The successful candidate will have excellent ICT skills, fluent English (both oral and written), and be able to work unsupervised; a proactive approach to work is essential.
The British Embassy employs around 280 Locally Engaged and UK Based officers.
The jobholder will be expected to work closely with all members of the Mission, including colleagues from the different departments and the British Council, as well as external agencies.
Teamwork is essential and you may be called upon to cover for other staff or help where required.
The successful candidate must be willing to undergo security clearance.
Roles and Responsibilities
Diary Management for Her Majesty’s Ambassador (HMA)
Organising meetings in accordance with HMA objectives and priorities
Maintaining an effective bring-forward system for diary papers
Organising visitor entry to the Embassy Compound
Liaison with HMA’s driver/ Protocol Officer/ Residence Manager
Contacts Management
Liaison with senior Ethiopian Government, AU and other officials to arrange meetings for HMA
Maintaining relationships with counterparts at other Embassies, Ethiopian Government and other relevant organisations to ensure HMA and the Embassy has relevant up to date contacts in those organisations
Maintaining and updating the Chancery contacts list, particularly for HMA contacts
Organising briefing for internal and external meetings and events; ensuring that HMA is well prepared
Active pursuit of briefing papers
from Embassy colleagues
Collating briefing from different departments within the Embassy in an easy readable format.
Preparing Documents
Managing correspondence on behalf of HMA
Handling internal and external telephone calls to HMA
Handling incoming and outgoing mail for HMA
Formatting and amending correspondence from other sections on behalf of HMA
Drafting Note Verbales and letters on behalf of HMA
Travel Arrangements
Booking flights and accommodation on behalf of HMA
Arranging visit programmes for HMA’s trips within Ethiopia and overseas
Ensuring that HMA has valid visas, advances, and documentation for overseas visits
Liaising with Protocol Officer, Security Manager and relevant Embassy departments and to ensure procedures are followed
Ensuring that the Ambassador’s driver is well briefed for internal trips
General Admin
Typing, scanning, photocopying documents
Arranging video and telephone conferences
Taking minutes at Embassy meetings
Maintaining effective electronic and paper filing systems
Registering of documents on behalf of HMA
Cascading information on behalf of HMA to internal and external colleagues
Budget Monitoring and Forecasting
Management of HMA’s travel budget
Forecasting future expenditure on HMA’s yearly travel budget
Management of HMA’s Expenses
Miscellaneous
Working closely with Private Secretary to HMA and PA to Deputy Head of Mission to jointly provide Private Office cover
Acting as the key liaison point between the Ambassador’s Private Office and Residence; working with the Residence Manager and his team to ensure smooth running of meetings/events at the Ambassador’s Residence
Maintaining good relationships with contacts including Ethiopian Government officials, other Embassies, Partners Across Government etc
Involvement in organisation of high profile visits by VIPs/ Delegations
Involvement in organisation of key Embassy events including the Queen’s Birthday Party
Updating gifts register for any HMA gifts
Ordering stationery on behalf of HMA’s Private Office
Ad hoc requests from HMA and Private Secretary
Resources Managed
HMA’s travel budget and a Government Procurement Card
Essential Qualifications, Skills and Experience
PA Experience
Advanced ICT Skills, including PowerPoint, Word, Excel, Access and Outlook
Fluent English - oral and written
Fluent Amharic
Communication and organisational skills
Team player
Self motivated
Customer Focus
Language: English and Amharic
Required competencies
Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
How to Apply
For more information and job application details, see; British Embassy Personal Assistant to Her Majesty’s Ambassador A2 (24/20 Add) - Maternity Cover Jobs in Ethiopia
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to NGO Jobs in Africa.
