British Embassy Personal Assistant to Deputy Head of Mission and AU Ambassador - Jobs in Ethiopia

British Embassy Personal Assistant to Deputy Head of Mission and AU Ambassador - Jobs in Ethiopia

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability.

We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law.

We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category: Foreign, Commonwealth and Development Office (Policy & Political roles)

Job Subcategory: Private Office

Job Description (Roles and Responsibilities)

Main purpose of job:

To serve as Personal Assistant to the Deputy Head of Misison to the UK embassy in Addis Ababa, and to the AU Ambassador (Deputy Permanent Representative). Manage office, diaries, budget and events.

This is a fast paced, interesting and varied role, with the opportunity to gain valuable experience of UK policy and also gain insight into the work of the British Government in Ethiopia and across Africa.


Supporting the Two Deputies will give you the opportunity to demonstrate your excellent organisational and interpersonal skills. Flexibility and an ability to juggle competing priorities is key.
The successful candidate will have excellent ICT skills, fluent English (both oral and written), and be able to work unsupervised and as part of the wider private office team; a proactive approach to work is essential.

The successful candidate must be willing to undergo security clearance.

Roles and responsibilities:

Diary Management:

Organising meetings in accordance with HMA objectives and priorities,

Maintaining an effective diary process, Organising visitor entry to the Embassy Compound,

Liaison with driver/ Protocol Officer/ Residence Manager, ensuring papers are available and well prepared

Contacts Management

Liaison with senior Ethiopian Government, AU and other officials to arrange meetings, Maintaining relationships with counterparts at other Embassies, Ethiopian Government and other relevant organisations to ensure the Embassy has relevant up to date contacts , maintaining and updating the Chancery and AU contacts list

Managing correspondence

Handling internal and external telephone calls incoming and outgoing mail (with wider private office team, and embassy office) Formatting and amending correspondence , Drafting Note Verbales and letters

Travel arrangements

Booking flights and accommodation

Arranging visit programmes for Deputies trips within Ethiopia and overseas

Ensuring valid visas, advances, and documentation for overseas visits, Liaising with Protocol Officer, Security Manager and relevant Embassy departments and to ensure procedures are followed

General Admin

Typing, scanning, photocopying documents
Arranging video and telephone conferences

Taking minutes at Embassy meetings

Maintaining effective electronic and paper filing systems

Cascading information on behalf of Deputies to internal and external colleagues

Budget monitoring and forecasting

Management of Deputies’ (and AU team) travel budget, Forecasting future expenditure , support for Management of Deputies’ Expenses

Miscellaneous

Working closely with wider Private Office to HMA and Development Director, covering for each other as needed

Involvement in organisation of high profile visits by VIPs/ Delegations, Lead on arranging Embassy events , Updating gifts register

Resources managed:

HMA’s travel budget and a Government Procurement Card

Essential qualifications, skills and experience

PA Experience

Experience working in a diplomatic/international environment

ICT Skills, including PowerPoint, Word, Excel, Access and Outlook

Fluent English - oral and written

Fluent Amharic

Communication and organisational skills

Team player

Self motivated

Customer Focus

The British Embassy employs around 280 Locally Engaged and UK Based officers. The jobholder will be expected to work closely with all members of the Mission, including colleagues from the different departments and the British Council, as well as external agencies.

Teamwork is essential and you may be called upon to cover for other staff or help where required.

Required behaviours

Changing and Improving

Making Effective Decisions

Delivering at Pace

Working Together

Application deadline: 26 October 2022

Grade: Administrative Officer (AO)

Type of Position: Fixed Term

Duration of Post: 8 months

Region: Africa

Country/Territory: Ethiopia

Location (City): Addis Ababa

Type of Post: British Embassy

Salary: USD 505.42

Start Date: 1 December 2022

How to Apply

For more information and job application details, see; British Embassy Personal Assistant to Deputy Head of Mission and AU Ambassador - Jobs in Ethiopia

Find daily jobs in Ethiopia. Jobs - Ethiopia jobs. Search our career portal & find the latest Ethiopian job positions, career opportunities & jobs in Ethiopia.

Jobs in Ethiopia - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Ethiopia.

Find your dream job from 1000s of vacancies in Ethiopia posted and updated daily - click here!