Brites Management Services Office Admin Jobs in Kenya

Brites Management Services Office Admin Jobs in Kenya

Duties and Responsibilities

Greet visitors and answer incoming calls, providing assistance and directing inquiries to the appropriate staff members.

Manage office correspondence, including sorting mail, drafting emails, and preparing outgoing shipments.

Maintain office supplies inventory by checking stock levels, placing orders, and organizing supply closets.

Schedule and coordinate meetings, appointments, and travel arrangements for staff members.

Assist with document preparation, formatting, and proofreading, ensuring accuracy and adherence to company standards.

Handle basic accounting tasks, such as processing invoices, expense reports, and reimbursements.

Organize and maintain physical and digital filing systems, ensuring files are labeled, organized, and easily accessible.

Assist with HR-related tasks, including maintaining employee records, processing payroll, and coordinating employee events or training sessions.

Support special projects and initiatives as assigned by management, contributing to the overall success of the organization.

Uphold confidentiality and discretion in handling sensitive information and documents.

Key Requirements Skills, experience and qualification

Diploma or equivalent; associate or bachelor's degree preferred.

Proven experience in an administrative role, with a strong understanding of office procedures and practices.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.

Excellent communication skills, both verbal and written, with a professional and courteous demeanor.

Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.

Ability to work independently with minimal supervision, as well as collaboratively in a team environment.

Adaptability and flexibility to handle changing priorities and meet deadlines in a fast-paced environment.

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