Brilliance Executive Management Consultancy Administrative Assistant Jobs in Zambia

Job Purpose:

The Administrative Assistant will be required to perform a variety of administrative and human resource tasks.

The Administrative Assistant will also provide support to line managers and ensure the efficient and smooth day-to-day operation of the office/company. .

Summary of Key Responsibilities; :

• Manage all Admin and HR Matters for the organisation:

• Develop and update administrative systems to make them more efficient:

• Making travel and meeting arrangements, :

• Screening of emails and directing phone calls:

• Organizing and scheduling appointments for departmental heads:

• Plan Daily and weekly meetings and take detailed minutes

• Assist line Managers handle HR matters ( performance monitoring, JD formulation and preparing interview reports)

• Write and distribute email, correspondence memos, letters, faxes and forms

• Develop and maintain employee filing system

• Update and maintain office & HR policies and procedures

• Order office supplies and research new deals and suppliers

• Maintain contact lists of vendors and suppliers

• Submit and reconcile expense reports

• Act as the point of contact for internal and external clients

Required Skills and Personal Attributes

• Sound interpersonal skills

• Excellent Administratibe & HR Skills

• Excellent time

management skills and the ability to prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

• A team player

• Discrete

Qualifications and Experience

• Diploma in Human Resource Management / Public Administration / Business Administration or equivalent

• A Degree in any of the above named fields will be an added advantage

• Must have a minimum of 4 – 5 years work experience as an Administrative Assistant or related post in Admin

• Must have good experience in HR and Basic Accounting

• Proven ability to provide efficient and professional administrative support to Senior Managers.

• Must have experience in Manual and Electronic Diary Management

• Proficiency in MS Office (Word, Excel and PowerPoint, in particular)

How to Apply

If you fully meet the hiring requirements for the above position, please email your CV and Cover letter clearly stating your salary expectations to:

jobs@bemconsult.com and copy in bemconsult@outlook.com

Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 days of the closing date of the advert, please consider your application unsuccessful.

DO NOT SEND CERTIFICATES AT THIS STAGE

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