BRAC Administrative Officer Jobs in Rwanda

BRAC Administrative Officer Jobs in Rwanda

About the Opportunity

TheBRAC Ultra-Poor Graduation Initiative (UPGI) seeks to hire an Administrative Officer for a growing team in Rwanda and this position will provide technical, financial and administrative support to the Rwanda team.

Reporting to the Program Director, the Administrative Officer will lead all aspects of operations and administration processes to deliver the UPGI scale-up strategy. This position will be based in Kigali, Rwanda and the role would require close work with staff in Africa and Asia.

This role supports the Program Director with day to day program logistics, procurement, travel, and administrative operations.

Primary Responsibilities

This is a support position, the Administrative Officer, will have the primary responsibility of assisting with all UPGI operations and admin task and functions. The position will as part of the People and Operations team.

The areas of responsibility for this role include:

Program:

Support program teams from the Province to the National Graduation Secretariat

Assist in the development of the Go-No-Go for new investments in Rwanda

Ensure program compliance with the National Strategy for Sustainable Graduation

Procurement:

Assist supervisor in procurement activities, in collaboration with Operations and Program teams

Assist with identification of suitable vendors, collection of price quotes, documentation of procurement process and management of electronic and paper procurement files

Responsible to circulate RFQ’s, prepare bid analysis and issue purchase orders

Coordinate all logistical arrangements for project-related events, workshops, seminars and other training activities

Responsible to managing & preparing service level agreements for the smooth running of project activities

Help with management and administration of office resources including office space, software, subscriptions, computers, hardware, and other related office systems and equipment.

Risk Management:

Support the quarterly reporting to the Government of Rwanda

Serve as Risk Coordinator for UPGI

Update risk register for UPGI programs and offices

Administration:

Manage travel arrangements including staff air tickets, transport and boarding & lodging for business purposes

Support the organization of team events (meetings, workshops, etc.).

Maintains a central filing system for required documents and forms.

Support the development and systematic management of internal policies and their implementation across the company’s operations

Organize and process invoices, service orders, and other expense claims to ensure payments and expenditure reporting are up to date.

Help conduct compliance checks, donor due diligence,

and other regulatory responsibilities.

Fulfill other administrative functions as required

Human Resource:

Assist with long term and short-term recruitment needs for UPGI

Ensure all staff files are maintained

Make sure all trackers and databases are up-to-date and readily available for management information

Assist with the identification, selection, recruitment, training and orientation of new staff members

Qualifications

Person Specification

We are looking for an Administrative Officer with proven leadership skills, the ability to see the big picture coupled with a hands-on approach to getting things done, and a passion for supporting a global workforce to thrive in challenging environments.

You take pride in the quality of service you provide; you are both strategic and responsive; you are a powerful communicator and manage wide-ranging responsibilities in a fast-moving environment. You are continually evaluating progress and looking to do things more effectively.

You are a team player, building relationships at all levels with people from various professional and cultural backgrounds. You demonstrate sound judgment, integrity, and sensitivity.

Required Skills and Abilities

Exceptional organisational skills

Strong communications skills

Excellent working knowledge of Google Workspace and Microsoft suite packages

Good understanding of procurement and logistics policies

Education and Experience:

Bachelor’s degree in Finance, Project management, marketing, development studies or any other relevant qualifications

Minimum 2 years of experience in a similar role (e.g., project administrator, Finance Officer, human resources Officer, Logistics Officer, Personal Assistant, Executive Assistant, or similar roles); three years of experience preferred.

Ability to make decisions under uncertainty and to assess potential institutional risks.

Being proactive, assertive and action-oriented; driven to work without supervision.

Excellent organizational skills and attention to detail

Working experience in rapidly growing organizations will be an added advantage.

Previous knowledge or strong interest in global development.

How to Apply

For more information and job application details, see; BRAC Administrative Officer Jobs in Rwanda

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