Bondo Technical Training Institute Assistant Secretary Jobs in Kenya

Bondo Technical Training Institute Assistant Secretary Jobs in Kenya

This position is responsible for the provision of efficient customer care service to staff and members of the public to enable efficiency and effectiveness of the institution

Duties and Responsibilities:

Record dictation in shorthand and transcribe it into a written comprehensive form

Type from draft and manuscripts as required to ensure timely communication of information

Handle incoming and outgoing telephone calls to ensure timely communication passed on to the relevant office

Operate office equipment in printing and photocopying documents to provide administrative assistance to the institution

Prepare responses to simple routine correspondences in a timely manner

Assist the head of department in preparation of presentations materials and other documentations for internal and external circulation

Organize administration records and correspondences to ensure easy accessibility to the documentation/ information whenever required

Classify documents and materials to ensure security and confidentiality of office records

Receive and attend to visitors and clients in a professional and courteous manner and direct them to the respective offices

Monitor cleanliness of the office and ensure that the office is

well-managed to promote a good working environment

Maintain of an efficient, smooth and easily accessible filing system to ensure required documents are traced in an efficient manner

Academic Qualification and Work Experience

Certificate in secretarial studies - single and group: Must have completed the following units: I.

Communication skills I & II

Commerce I & II

Computerized Document Processing I, lI&III

ICT I, II&III

Secretarial Duties

Office Management

Office Procedures I & II

Shorthand I, II&Ill

At least three (3) years' experience in the same field

How to Apply

For more information and job application details, see; Bondo Technical Training Institute Assistant Secretary Jobs in Kenya

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