BIMAS Registry Assistant Jobs in Embu, Kenya

BIMAS Registry Assistant Job in Embu, Kenya


BIMAS Kenya Limited, a leading microfinance institution in the country seeks to recruit capable and result oriented individuals to fill the following position.

Position:

  • Registry Assistant

    Location:

  • Embu

    Overall Purpose of the Job: Assist in Processing and handling documents, retrieval, archiving and record management systems

    Key Responsibilities

  • Classify and label documents and file accordingly
  • Ensure the document management system is up-to-date
  • Respond to record requests by retrieving requested files
  • Maintain accurate records of document orders and movements
  • Remove or archive repeated documents or irrelevant/out-dated information
  • Respond to queries in person, by e-mail, by post, or by phone
  • Maintain a high level of confidentiality and Integrity
  • Preparing periodic reports
  • Able to work as part of a team
  • Be involved the disposal of documents as per the disposal policy

    Key Performance Indicators

  • Ensure there is an up to date file tracker showing files retrieved and returned
  • Ensure there is an up to date dispatch book for all outgoing correspondence
  • Ensure prompt and correct filing of records
  • Ensure there is an up to date list of files created, archived and closed
  • Accurate inventory of file records
  • Timely execution of all duties assigned
    Competencies
  • Passion and commitment to quality service performance
  • Excellent organizational, planning skills
  • Computer literacy and good decision making skills
  • Good interpersonal skills and communication skills.
  • Strong Attention to Detail
  • Good time Management skills and high level of Integrity

    Qualifications and
    experience

  • Minimum 1 year experience in a busy registry environment
  • Diploma in Registry management, library and information science, archive
  • Management or its equivalent
  • KCSE have attained a minimum of C plain
  • Those with exposure in the microfinance industry will have an added advantage
  • Be at least 25 years of age.

    How to Apply

  • Qualified candidates should visit our website www.bimaskenya.com/careers and download the job application form.
  • This form should be sent together with send their updates CVs and copies of certificates.
  • Should also include three professional referees with their phone and email contacts.
  • Application to be sent to the following address not later than the 12th October 2018 through the email address below;-
  • The HR and Administration Manager
    BIMAS Kenya Limited
    Email; recruitment@bimaskenya.com
  • NB: Applications that do not follow the guidelines provided above will be disqualified
  • Only shortlisted candidates will be contacted
  • Indicate the position applied for as the subject of your email
  • BIMAS Kenya Limited is an equal opportunity employer.

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