Billbrain Institute of Technology Records Officer Jobs in Uganda

Billbrain Institute of Technology Records Officer Jobs in Uganda

The Role of the Records Officer;

To undertake day to day operations of the Registry and effectively manage the storage,
retrieval and safety of all records of the Institute.

Responsibilities of the Records Officer;

Create and maintain records registries to ensure fast, real-time retrieval of information.

Receive, register, open and classify documents that come in the registry and enter them in
the relevant registers.

Conduct weekly file tracking and reconciliation

Maintain a credible register of academic records for all students enrolled in different
programs under the Institute.

Maintain individual student files containing admission records and examination results for
each year

Organize students’ marks and record retrieval in liaison with Departments

Update the Institute electronic records management system, and enter all records and
information in the relevant sections

Liaise with the registration office to ensure proper management of student files and work
with the examination office to collect student marks, and prepare students’ academic
documents

Ensure proper and safe custody of both due tests and examinations, as well student answer
scripts from tests and examinations that have been undertaken (both internal, and external
assessments).

In coordination with the E-Learning Officer, ensure that all study materials, and library
resources are properly indexed into the respective systems, and backed up in the Institute
repositories

Assist in auditing records and records systems, and support other offices in proper indexing and storage of documents such as contracts, among other similar resources

Manage the process of retention and disposition of records.

Assist in the planning and budgeting for the records office

Support the development and review of records policies and

records procedure manuals

Provide advisory knowledge on records management in different department, and advise
on filing system;

In consultation with the Institute Administrator, appropriately label all record files, and manual registers

Perform any other duties as may be assigned from time to time.

Key technical skills and knowledge:

Good written and verbal Communication Skills

Good data entry skills.

Proficiency in MS Office Applications.

Ability to work independently and as part of a team

Honesty and integrity

Good planning and organizational skills

Good attention to detail

Reporting Skills

Fluent in English

Excellent analytical, and problem-solving skills

Willing to contribute positively as part of a growing Institution and team

Keen attention to detail

Proactivity and a desire to create a positive impact in this role

Good time management skills

Qualifications / Requirements

An Honours Bachelor’s Degree in Library and Information Science or an Honours degree
in Records and Archives Management from a recognized university.

Prior experience in records management, and /or a postgraduate qualification in Library
and Information Science and any other professional qualification in this field an added
advantage

How to Apply

For more information and job application details, see; Billbrain Institute of Technology Records Officer Jobs in Uganda

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