BEAEKA General Business PLC Sr. HR Officer Jobs in Ethiopia

BEAEKA General Business PLC Sr. HR Officer Jobs in Ethiopia

Job Id: 215707

Category: Business and Administration, Human Resource and Recruitment, Management
Location: Addis Ababa, Addis Ababa
Career Level: Mid Level ( 2+ - 5 years experience)
Employment Type: Full time
Salary: Negotiable

Job Description

Human Resources

Oversee and manage the recruitment and administrative functions associated with BEAEKA project staffing.

Collaborate with Senior Management in the identification of strategic staffing needs, manages the development of position descriptions and circulates position announcements.

Lead the advertisement of vacant positions, organize interview schedules, participate in reference check, prepare offer letters for new staffs in accordance with the BEAEKA salary scale, announce a regret letter to unselected candidates, follow up on the completion of visual compliance for new staffs, compile all necessary documents from new staffs and keep in the HR files.

Assist in identifying and contracting local personnel ranging from office support staff, technical staff to professional consultants.

Ensure that a professional, fair, and transparent hiring process is observed throughout.

Manage the orientation process of new staff by ensuring availability of updated orientation materials and organizing introductory meetings with relevant staff.

Ensure completion of HR forms by new staffs; ensure access to project time sheet and arrange all necessary materials for new staffs.

Manage personnel affairs as per the policy of BEAEKA (including maintaining personnel files, leave records, and administering all benefits including the procurement and contracting of benefit providers); ensure that all personnel files are updated on a routine basis and kept secure and confidential.

Ensure that HR and administrative policies, procedures, and manuals are disseminated and understood by all staff; provide on-going training for both support and program staff as related to policies and procedures.

Provide training to project staff in regards to performance evaluation and TNA analysis results; ensure all staffs have up-to-date performance evaluations by maintaining a tracker of staffs’ performance evaluation dates and sending out reminders to conduct performance evaluation in a timely manner; review each staff’s performance evaluation in detail to ensure that recommendations are fair, transparent and consistent, performance objectives are met, and measurable goals are set for the next performance review.

Work with supervisors to develop a leave plan with their staff, and ensure that annual leave are used in timely manner and recorded accurately for each staff.

Work closely with Senior Management to resolve any HR management issues, including annual increments, promotion, performance improvement plans and/or terminations; provide support and advice to the management as needed.

Together with supervisors, manage staff performance issues including Performance Improvement Plan

Work closely with the finance team to update insurance, payroll information, change in taxation etc.

Ensure compliance with BEAEKA policies and procedures; ensure all staffs take the ethics and code of conduct training upon hire and on yearly basis.

Serve as a safety and security point of contact for all project safety and security needs as stated in the safety and security manual; provide training and ensure with compliance safety and security policies and procedures.

Maintain an up to date knowledge of government laws and regulations as they relate to labor, taxation, immigration and any other legal requirements and regulations that impact human resources.

Institute and apply all policies and procedures for staff in a manner which is fair, transparent

and consistent.

Liaise with relevant government organs of the locality for tax and Social Security matters.

Collaborate with other BEAEKA projects to identify appropriate training opportunities as needed to enable the staff broaden and develop their professional skills in line with budget - both internal and external, formal and informal.

Administration

Ensure compliance with the Operations Manual, which outlines all policies and procedures in areas such as finance, travel, procurement, consultant management, inventory management, IT and vehicle management.

Build the capacity of staff in matters specifically related to BEAEA project operations, through meetings, training, field visits etc.; and serve as the point person for project related admin and logistics queries.

Lead and arrange for procurement of equipment, supplies and services as required by project activities, in accordance with the BEAEKA policies and procedures, and donor’s rules and regulations.

Oversee all leases of equipment and procurement, and ensure that only allowable items are purchased with donor funds and all relevant documentation is obtained and maintained on file;

Ensure the proper inventory control, regular review and record of all procured furniture and equipment.

Assist in conducting a semi-annual physical inventory review and record any losses or damaged furniture or equipment.

Support the setup and/or maintenance of the central and regional offices.

Provide assistance to international travelers with visa application, travel and logistics arrangements, safety and security etc.

Ensure timely settlement of office bills such as telephone, electricity, water, and internet.

Organize and manage repairs of project equipment and vehicles in a timely manner.

Closely monitor service contracts and leases, such as vehicle rental, office rent, and maintenance contracts on project equipment with vendors and ensure renewal/amendment of same as needed.

work closely with Factory Finance & Admin Officials at Bahir Dar to provide needed support on HR and admin related issues
Travel to Factory offices to provide HR and Admin support and guidance as necessary
Perform any other duties as required and/or assigned.

Job Requirements

Minimum of College Degree or advanced degree in Management, HR, Office Management, Administrative Management from a recognized College/University

Minimum of 4 years working on similar HR related position preferably with project based business organizations

Strong communication skills: written, interpersonal and verbal skills, active listener, patient.

Proficient with all Microsoft office suite programs, specifically; Word, Power Point, Excel, and internet

Proven ability to work with confidential information and maintain absolute discretion
High level of independence and initiative to follow work through to completion

Self-starter with ability to exercise sound judgment and anticipate the needs of others

Ability to work well with people from diverse cultures.

Willing to travel to regional offices anytime when requested

Working knowledge of English and Amharic.

Knowledge and experience in HR, finance and accounting is desirable.

How to Apply

Interested applicants shall submit their Curriculum Vitae, application letter, non-returnable copies of relevant document in person to our office Addis Ababa Gulele Sub city on the road from Piazza to Addisu Gebeya near to Sheger Park BEAEKA Building 2nd Floor office Number 303.

For further information you can call us through phone number 0111-264627 or 0930006336/41

Or you can send us via email info@beaeka.com or awokeeneyew2017@gmail.com within 7 working days from the date of this announcement on Reporter News Paper.

BEAEKA General Business PLC Sr. HR Officer Jobs in Ethiopia