BDO Office Senior Administrator Jobs in Uganda

BDO Office Senior Administrator Jobs in Uganda

Role purpose

The Office Administrator will coordinate the activities and operations of the department including procurement, and general administrative duties to ensure the smooth and efficient day-to-day running of the office.

Duties and Responsibilities

Administration

Office and Asset management

Ensure the office is stocked with necessary supplies for the smooth running of the office

Manage the inventory stock take and monitor the procures needed supplies for the office, reception, and kitchen

Ensure the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

Update the asset register in close coordination with the supervisor

Office Travel

Manage office transport and organize airport transfers for staff and visitors.

Arranging for Flight bookings, visas, hotel accommodation, conference facilities

Coordination of providing travel-related advice and notices to BDO staff.

Scheduling BDO staff/visitor-related inland travels

Procurement

Handling procurements from user departments.

Prepare the quotation evaluations from suppliers/vendors for purchases

Update the Suppliers list with new onboarding suppliers/vendors

Manage the issuing of goods received notes to suppliers/vendors

Ensure certificate of completion for goods or services delivered are provided by vendors

Ensure the service provider EFRIS invoices are attached to LPOs

Other responsibilities

Supervise the organizing and storing of information using computers and filing systems.

Manage the planning, organizing, scheduling, and promoting of office events, conferences, and training sessions.

Taking minutes

for Administration meetings

Assisting other service lines with special projects as needed

Handle any other responsibilities as assigned from time to time by the Assistant Manager.

Qualifications

A good Candidate should possess the following:

Educated to a bachelor’s degree level and any additional qualifications will be an added advantage.

Proven experience as an Office Administrator

Familiarity with office machines (e.g., computers, scanners, printers, etc.)

Knowledge of office management

Excellent knowledge of MS Office (especially Excel and Word)

Proficient in English (oral and written)

Strong communication skills

Good organizational and multi-tasking abilities

Problem-solving skills

Customer service orientation

The Person

To be successful in this role you will:

Be able to deliver first-class office service and work effectively as part of the team.

Be well organized with your work at all times.

How to Apply

For more information and job application details, see; BDO Office Senior Administrator Jobs in Uganda

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