Baylor Uganda Human Resources Officer Job
Baylor Uganda Human Resources Officer Job
Job Summary
Overall Responsibilities
1. HR Records and Records Management Systems
• Update and maintain HR records and information management systems.
• Maintaining HR Records Management System, including the archived records.
• Establish document handling and release procedures at the Central & Regional HR registry.
• Develop registry records transfer forms, document movement forms, creating records retention & disposal schedules.
• Maintain proper management of the HR learning centre/library for all books, audio CDs, training DVDs and other online information materials.
• Coordinate HRH personnel records and information.
• Operate the Baylor Uganda Hybrid registry for physical records and management personnel e-records.
2. Internal HR Information Services Systems and Database Management
• Maintain organizational security and confidentiality of personnel information
• Maintain optimal function of Baylor Uganda’s internal HR information services systems and database.
• Identify, report and, where appropriate, take action on risks/hazards to eliminate or mitigate against the risk occurring again.
• Collaborate with executive leadership and HR staff to identify needed improvements and enhancements to existing information services and databases and implements solutions.
• Support other HR functions of training & development, performance management and recruitment were applicable.
3. Administration
• Provide support in the management and maintenance of all HR correspondence files for both internal and external communication.
• Track the movement of files and information through schedules and calendars to ensure no records are lost or misplaced and they are returned when borrowed.
• Maintain confidentiality of personnel information in accordance with the policy and legislative requirements.
• Ensure annual follow-up of HR policy forms to foster compliance.
• Support the HR function in handling legal related issues that requires personnel information provision.
• Develop documents for good document practice and continually update the same
4. Preparation of Report
• Prepare and submit the monthly HR reports on status of records within the department to guide decision making and action.
• Provide framework for digitization of HR records in Baylor Uganda.
5. Networking and Collaboration
• Develop, build and maintain relationships with HR Department staff as well as staffing from other departments in order to effectively support the records function.
• Collaborate and network with sister organizations to be equipped with current trends in HR information and records management systems.
6. Records retention and Disposals
• Implement records retention and disposal schedules by destroying of records which have reached their retention period as per the Records & Archives management act.
Required Qualification, Experience and Competencies:
• A Bachelor’s Degree in Human Resource Management, Records Management or a related field.
• At least 3 years’ experience in records management and skills in managing electronic records with a reputable international NGO.
• 3 Years Relevant Experience
For more information and job application details see;
Baylor Uganda Human Resources Officer Job
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