AWF HR Assistant Jobs in Kenya

The HR Assistant helps with the administration of day-to-day operations in the human resources department at African Wildlife Foundation (AWF). S/he carries out responsibilities in some or all of the following functional areas: filing, contract management, recruitment, leave administration, orientation, and processing of work permits.

This position is based in Nairobi, Kenya but supports functions across all of AWF’s Africa-based offices. The HR Assistant will report to the HR Officer.

Key Duties & Responsibilities

Coordinate recruitments, assist with the development of TORs/job descriptions, post advertisements, respond to applications, shortlist candidates, schedule interviews (as applicable), assist in the selection process, and prepare interview and recruitment reports.

Manage physical and electronic filing of the human resources department by ensuring that all files are compliant, up-to-date, and complete; share the employee filing system with the other offices.

Assist in drafting employment offer letters and contracts, including new contracts, amendments, and renewals; facilitate all signatures and electronic files for fully executed documents.

Send out a monthly summary of new and renewed contracts to the HR Officer and HR Director.

Process work permit requests for international staff.

Perform reference and background checks on

selected candidates.

Upon recruitment, collect all appropriate employment forms and provide to the finance department.

Assist in the development of employee materials for onboarding and offboarding.

Assist in coordinating new staff meeting schedules with relevant key staff, and directors (as applicable).

Provide administrative support to the HR department on a daily

basis.

Draft human resources department meeting minutes.

Respond to employee queries in a timely manner.

Track calendar events for the function.

Other projects and duties as assigned.

Qualifications

Bachelor’s degree in Human Resources Management or related field.

Higher Diploma in Human Resources Management

Member of IHRM.

At least 3 years' progressive experience in a non-profit organization and/or human resources department.

Proven experience in an international context.

Proactivity with excellent organizational skills and ability to multitask in a fast-paced environment.

Ability to provide good customer service with patience and a sense of urgency.

Ability to manage sensitive and confidential matters with the highest level of professionalism.

Professional, diplomatic, and thoughtful communication skills.

Strong level of competence in MS Office (particularly Excel); familiarity with HRIS systems or able to learn.

Fluency in French an added advantage.

Good writing skills.

Attention to detail and high aptitude.

How to apply

Interested candidates should apply online by 11th June, 2018

For more information and job application details, see; ...

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