Atomic Energy Council Records Officer Jobs in Uganda

Atomic Energy Council Records Officer Jobs in Uganda


To assist the Senior Records Officer in the day to day operations of the Registry and effectively manage the storage, retrieval and safety of records in the Records Office.

Responsibilities

  • Create and maintain databases to ensure real time retrieval of information.
  • Assist in auditing records and records systems
  • Receive, register, open and classify mails and other documents that come in the registry and enter them in the relevant registers.
  • Develop systems for mail management in order to facilitate their timely delivery.
  • Route information, mails and correspondence to officers responsible for action.
  • Conduct weekly file tracking and reconciliation
  • Manage the process of retention and disposition of records.
  • Assist in the planning and budgeting for the records office
  • Support the development and review of records policies and records procedure manuals
  • Provide advisory knowledge on records management in different departments
  • Manage an electronic records management system.
  • Advise on filing system;
  • Assemble flimsy copies of files for consultation to listed officers;
  • Weed out inactive files i.e. old closed volumes,etc
  • Dress/redress files with torn covers
  • Maintain up-to-date register of files and file index books;
  • Give file numbers to file searchers;
  • Review pending correspondence and list files required for filling;
  • Sort outgoing correspondence in accordance with instructions or established means of dispatch and check dates and signatures;
  • Check files in the cabinet/rack periodically to ensure proper order and
    neatness;
  • Draft acknowledgement letters on matters related to mail clearing;
  • Enter records information in the relevant manual registers, computer databases or systems;

    Requirements

  • An Honours Bachelor’s Degree (Second Class Upper and above) in Library and Information Science or an Honours degree in Records
    and Archives Management (Second Class Upper and above) from a recognized university.
  • A postgraduate qualification in Library and Information Science and any other professional qualification in this field will be an added
    advantage.
  • Computer literacy skills
  • Ability to work independently and as part of a team
  • Good oral communication and interpersonal skills
  • Efficiency and discretion
  • Honesty and integrity
  • Flexibility and reliability
  • Respect and professionalism
  • Innovativeness and transparency
  • Time management and multitasking
  • Excellent analytical, detail-oriented and numerical skills
  • Ability to research, analyze and communicate complex information

    How to Apply

    Interested and qualified candidates should apply online by 16th September, 2018

    For more information and job application details, see; Atomic Energy Council Records Officer Jobs in Uganda

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