Associate Supply Officer NGO Jobs Kenya UNHCR
Associate Supply Officer NGO Jobs Kenya UNHCR
Associate Supply Officer Job at United Nations High Commissioner for Refugees (UNHCR)The Supply Officer takes on the role of leading, coordinating and supervising supply activities within an office. The incumbent maintains contact with other UN agencies, NGOs, government partners and commercial contractors in the area to facilitate the operation.
The incumbent directly supervises professional and general service staff in the office, and reports to the Head of Office at the same level as the Programme and Administration functions.
Accountability (key results that will be achieved)
UNHCR has an effective local supply chain that enables the office to meet the needs of persons of concern.
UNHCR delivers timely and quality goods and services to persons of concern.
The office has a supply chain infrastructure that is robust and flexible enough to accommodate the needs of the operation and that enables timely emergency responses.
The office has effective partners to support supply activities.
The offices’ supply chain is optimised and aligned with the operations’ evolving needs and management systems.
Associate Supply Officer Job Responsibilities
Strategy
Contribute to development of a supply chain strategy, structure and budget that is aligned with the global strategy and inserted in the operations plans.
Prepare plans for delivery of relief items according to UNHCR’s short and medium term requirements.
Contribute to planning and development an effective procurement strategy for the geographical area of responsibility taking into account the procurement of important commodities and services in advance.
Use procurement planning tools to their best effect to produce realistic procurement plans.
Draw up plans for the disposal and replacement of old and obsolete assets.
Ensure adequate capacity to respond to an emergency and develop contingency plans for the supply function as part of the operational plan.
Determine the criteria and profile for the location’s supply workforce.
Identify partners for supply chain projects based on objectives, priorities, strengths and resources of the implementing partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.
Implement supply operations in the field based on interpretations of the situation and conclusions to how the operation can be best implemented.
Resolve difficulties in the local supply chain by finding solutions to problems and bottlenecks, and provide regular reports on supply chain activities, the status of requests and the availability of items in the supply chain.
Develop relevant contacts and build constructive relations with government authorities, implementing partners, UN agencies and others, to foster mutual cooperation for the timely delivery of relief items avoiding bottlenecks.
Coordinate, manage and support all activities pertaining to the supply
chain function including planning, sourcing, transport, shipping, customs clearance, warehousing, asset and fleet management in the operation. Apply distribution control techniques to optimise stock levels.
Coordinate activities of implementing partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
Maintain an up-to-date overview of the location’s supply chain capacity and preparedness, as well as, that of its partners to ensure that adequate capacity exist also to cover emergencies
Coordinate, manage and support the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs.
Identify, assess and select vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases.
Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation.
Analyse the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance process.
Analyse the existing infrastructure and ensure that it is optimally aligned with the operational needs.
Disseminate, promote commitment to and monitor compliance with UNHCR’s global policies, standards and guidance on supply chain management.
Monitor the quality and accuracy of supply chain related data in relevant business systems.
Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
Set up and adapt standard supply chain structures to the local environment that are consistent with the operational needs.
Ensure effective information flow in the supply chain and adapt process and documents to the prevailing environment.
Establish and maintain an efficient and skilled workforce that is capable of supporting on-going operations.
Any other responsibility deemed necessary or as delegated by the Supervisor in order to meet the level of service required by the organisation.
How to Apply
Interested candidates should apply online by 3rd November 2018
Candidates who wish to be considered for this position should post their motivation letter and Personal History Form online.
For more information and job application details, see; Associate Supply Officer NGO Jobs Kenya UNHCR
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