Asili Sacco Society Jobs in Kenya
Asili Sacco Society Ltd wishes to invite applicants for the following vacant position:
1. Assistant Procurement Officer 1 Position
Key ResponsibilitiesPrepare monthly, quarterly and annual sectional reports
Participate in departmental meetings
Participate in committee meetings as appropriate
Prepare consolidated annual procurement plan for goods and services;
Prepare tender documents in liaison with user departments and present them for adjudication.
Prepare documents for the tender committee meetings.
Preparation of local purchase orders, quotations, imprest and tenders in the society.
Preparation of contract documents in line with award decisions.
Preparation of periodic procurement reports.
Maintain an up-to-date database of suppliers.
Undertake market survey of relevant products/services.
Provide secretarial services to the Procurement Committee.
Requirements and Qualifications
Bachelor’s degree in Procurement and supply chain management/commerce or equivalent field from a recognized university.
A Diploma in Supply Chain Management, Diploma in Procurement or its equivalent.
Valid Practicing License from KISM.
At least 2 years experience in procurement
Has good leadership and supervisory skills, co-ordinates group activities, ensuring that roles within the team are clear.
Sets clearly defined objectives and plans activities for self, own team or department.
2. Secretary
1 Position
Report to Chief Operations Manager.
Roles and Responsibilities
Types and maintains all files for the sub-committees.
Types Board of Directors minutes and keeps their records.
Draft office correspondences, letters and memos.
Maintenance of accountable documents.
Maintain cleanliness of the conference, CEO’s, Chief operations Manager’s and the chairman’s office.
Preparation of all board and sub committee meetings.
Preparation of Annual delegates meeting.
Attending to the CEO’s and the Chief Operations Manager visitors.
Managing telephone call on behalf of the CEO and the Chief Operations Manager.
Preparation of simple letters for the Board, CEO and the Chief Operations Manager.
Any other duties as assigned.
Requirements / Qualifications
Diploma in secretarial studies
3 years work experience in similar position
24-35 years
Ability to meet strict deadlines
Good communication skills and ability to work with all level employees
Team work and good organizational skills.
3. Records Officer – 1 Position
Report to Chief Operations Manager.
Roles and Responsibilities
Design and develop and maintain sound filing systems, business classification schemes and undertake records surveys;
Set up and review documenting records systems;
Digitalize records and information.
Archive records for past members.
Establish retention and disposal schedules
Advise on new records management policies, providing a framework to guide your staff in the management of their records and use of the employer's records system;
Respond to information enquiries, giving appropriate access to information;
Ensure compliance with relevant legislation and regulations;
Advise on complex legal and regulatory issues, often involving judgments in areas such as the Freedom of Information Act and other national or regional legislation.
Preserve corporate memory and heritage.
Train and supervise records staff.
Responsible for all department's records/files classification and storage schemes
Appraise staff in the registry department
Maintains society’s register i.e. members, share, nominees, archives
Prepare and make monthly reports on new members and withdrawal cases
Custodian of all files and assets within registry.
Any other duty that may be assigned
Requirements / Qualifications
Degree in records and archival management.
Diploma in Records and archival Management.
3 years work experience in a similar position
Good organization skill
Team player
Self motivated individual with impeccable integrity
Must be aged between 28-37 years
Valid Certificate of good conduct from the Government of Kenya
4. Assistant Accountant
4 Positions
Reporting to the Senior Accountant
Roles and Responsibilities
Maintain by product register and data reconciliation.
Updating members personal Accounts
Filing of NSF, PAYE, NHIF and other statutory deductions to ensure compliance
Disburse loans and all other payments to member’s savings account.
Reconciliations of MPA’s /branch posting / Eft payments with the loan listings
Monthly bank,
creditors, branch and debtors reconciliation.
Process yearly dividend /Interest
Posting of refunds and withdrawals to ensure the right amount are refunded to the right members.
Prepare payment schedules.
Check and confirm that all documents for accounts postings have been coded by the accountant.
Post all receipts and payments in respective ledger accounts.
Process all staff claims.
Follow up on debt recovery.
Implementation of accounting policies and Credit policy manual.
Prepare delinquency reports and file them with Credit Reference Bureau.
Processing of branch postage, imprest and branch loans.
Prepare daily summaries of expenses and reports.
Filing of income tax returns, CIC returns and SASRA returns.
Receipt all monthly standing orders and remittances.
Reconcile interdebted accounts between branch, Fosa and Bosa.
Any other duties as assigned from time to time
Qualifications
Certified Public accountant CPA K or finalist.
BCOM - Finance / Accounting option, Diploma in Cooperative management / Diploma in Finance and banking.
Good understanding of accounting principles.
At least 2 years relevant experience preferably in Accounts.
Self driven, reliable, tolerant, result oriented, with a positive outlook and clear focus on high quality business development and a team player.
Ability to handle multiple assignments, work under pressure and maintain organized work habits.
Must be adept in use of computer software particularly Excel, PowerPoint and Word and also use internet and email facilities.
Be aged between 25 and 35 years old.
Must have a valid certificate of good conduct from the Government of Kenya.
Ability to meet strict deadlines.
Good communication skills and ability to work with all level employees.
5. Marketing Officer
1 Post (Nairobi)
Reporting to the Chief Operations Manager.
Roles and Responsibilities
Carry out market research Customer Survey to ensure the sales is up to date with the latest product and information
Recruit members and customers to increase more funds to the Sacco and membership for future survival
Follow up on sales enquiries by phone ,mails and field visits to ensure members are satisfied with service quality
Drawing marketing plans to ensure a clear road map of what is to be achieved is in line with strategic plan.
Marketing of the society’s product and services to ensure visibility and possibility
Monitoring marketing activities to provide management with relevant information
Submission of monthly reports to ensure results is adhered to and makes relevant information concerning improvement areas and progress.
Maintain and develop corporate image and reputation and protect society brands
Managing the sales and marketing of the society products and services
Any other duties that may be assigned from time to time.
Qualifications
Relevant diploma in marketing
Degree in Business Administration (Marketing)
Communication skills
Three (3) years experience in the field of marketing.
Self driven, reliable, tolerant, result oriented, with a positive outlook and clear focus on high quality business development and a team player.
Ability to handle multiple assignments, work under pressure and maintain organized work habits.
Must be adept in use of computer software particularly Excel, PowerPoint and Word and also use internet and email facilities.
Be aged between 25 and 35 years old
Must have a valid certificate of good conduct from the Government of Kenya
Will be employed on commission with a negotiable retainer.
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