Aqua for All Finance and Administration Officer Jobs in Ethiopia
Aqua for All Finance and Administration Officer Jobs in Ethiopia
Purpose of the PositionThe primary responsibility of this position will be accounting/financial management, human resources, and office administration to ensure the efficient and effective management of the organization’s resources and compliance with organizational and statutory requirements regulations and procedures.
The Finance and Administration Officer will be responsible for overseeing the administrative and financial management, accountability requirements and human resources management of the office
The post-holder is responsible for the effective and efficient management of the Procurement and Logistics function and ensuring service standards.
Finance/Accounting
Ensure the Aqua for All Ethiopia financial strategies, policies, procedures, guidelines, and other appropriate policies are implemented and regularly updated based on the Aqua for All head quarter policies and procedures, and in compliance with Ethiopian laws and proclamations in close consultation with the Country Representative.
Maintain reliable and accurate accounting records for the organization and produce management accounts to facilitate the effective management of the organization.
Analyse financial information and take remedial action where necessary, make recommendations to the Country Representative and other staff as appropriate
Ensure the timely submission of high-quality financial reports, for internal and external entities.
Proactively draw attention to any problem areas and initiate solutions in consultation with the Representative and other staff as appropriate. Review Aqua for All financial reporting processes and Adopt with the Ethiopian system.
Ensure the timely closing of accounts and sending the relevant reports to Aqua for All Head office before the deadline
Produce regular analyses of fund Management to assist the Country Representative in the budget monitoring process.
Prepare annual budgets and accounts.
Develop annual cash flow forecasts and monitor to ensure sufficient local funds are available to meet the organisation’s requirements.
Facilitate the external audit process and the preparation of financial accounts for the audit. Lead the development of action plans based on audit recommendations and monitor progress on achievements
Ensures sound cash management of local bank accounts and maintains petty cash fund.
Processes cash disbursements in accordance with financial management policies and established approval levels.
Processes payroll, remits tax and other government contributions and reports to local agencies
Responsible for full accounts payable function from procurement through payment of invoices.
Performs month-end closing and year-end duties such as reconciliations, VAT reimbursements, inventory lists, etc.
Responsible for procurement activities in accordance with the organization’s procurement policy.
Provide technical assistance to staff in implementing and complying with financial and administrative procedures to ensure compliance with regulations and serve as the financial liaison to the organization, other implementing partners
and implementing units
Promote value for money as part of the organizational culture. Develop procedures for assessing the value for money that Aqua for All obtains in all its activities in Country Programmes, identifying cost saving mechanisms and ensuring financial efficiency in the workplace
Ensure proper grant management as required by donors
Operation/ Administration Responsibilities
Responsible for all matters related to the operations and administration of the office.
Ensures registration requirements are always kept current and files statutory returns and renewals.
Manages office lease to make sure it is current, and amendments are processed as required.
Manage the operations of the office compound including telephone, electricity, water, and Cleanliness, manage office transport and security
Develop and implement a system to ensure efficient use and safety of the organization equipment, including timely and appropriate maintenance and monitoring of costs
Human Resources Management
Oversees administration of human resources, including but not limited to, maintaining personnel files, assisting with recruitments and orientation procedures, purchasing, and maintaining adequate health and other insurance policies, etc.
Manage and address all staff personal issues following the HR manual
Assist in staff recruitment and disciplinary issues
Maintain and follow the performance of all staff working in the Country office.
Maintain good working relationships in the workplace.
Job Requirements
Required Qualification
Education and year of Experience
Bachelor’s degree in Accounting
Minimum of 5 years relevant work experience in similar positions.
Experience with an international NGO is of required.
Knowledge, Skills, and Abilities
Excellent oral and written English and Amharic fluency required.
Excellent written and oral communications skills
Proficient in the use of computers particularly MS Excel, Word and financial management soft wares.
Able to plan, prioritize and organize self and others
Competencies
The Finance and Administration officer should demonstrate competence in some or all of the following
Drive Results- Demonstrate ownership, responsibility and a positive optimistic “can do approach” in delivering excellence
Team play- Cooperate with and support colleagues work towards a common goal, work across functional/departmental boundaries
Interpersonal Effectiveness/Managing relationship- communicates openly and clearly, is sensitive the way a message received interacts with other with sensitivity and respect
Change orientation- anticipate problems and focuses on seeking solutions and is willing to be challenged and challenge others
Managing Resources- seeks to use all resources to best effect making sound and timely decision that are evidence based
Strategic Capability- sees the bigger picture, issues and implications take into account all information from inside and outside the organization before making decisions and acting
How to Apply
Interested and qualified applicant should apply through the email below
g.chekol@aquaforall.org
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