APHRC Program Administrative Assistant Jobs in Nairobi - Kenya

APHRC Program Administrative Assistant Jobs in Nairobi - Kenya

The African Population and Health Research Center (APHRC) is an international non-profit, non-governmental organization that carries out high quality, policy-relevant research on population, health and education issues facing sub-Saharan Africa.

Our goal is to generate evidence for meaningful action to improve the lives of all Africans.

The Center seeks to recruit a Program Administrative Assistant to support some of its research units.

Key Responsibilities

Manage the Unit Leader’s office and respond to queries in his/her absence;

Schedule appointments for the Unit Leader and other members of the team as necessary;

Manage meetings of the Unit, including preparing documentation and taking minutes as necessary;

Identify action points during meetings and follow up with the concerned parties to ensure accomplishment;

Maintain an effective record and filing system for contracts, project activities, correspondences, and documents for quick and easy reference;

Provide support in preparation and formatting of reports;

Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;

Assist in contract preparations;

Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;

Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates; and
Help in monitoring project implementation including review of burn rates on the online management accounting syst

Essential Skills

Diploma

in Business Administration or related field;

At least 3 years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program;

Good planning, financial and organizational skills;

Good computer skills;

Excellent communication skills (both written and verbal);

Excellent interpersonal skills; and

Experience working in a multidisciplinary and multicultural environment will be an added advantage.

Desirable Skills:

Detail oriented, discreet, tactful, courteous;

Ability to work independently, set priorities, juggle tasks, meet deadlines; and
Initiative and innovation in assessing situations, troubleshooting, conflict resolution, and teambuilding.

How to apply

Interested applicants are encouraged to apply through our recruitment portal online

Applications will be considered until October 10th, 2018. Only short-listed candidates will be contacted.

Cover letters should be addressed to:

The Human Resources Officer
African Population and Health Research Center
P.O. Box 10787 – 00100 GPO, Nairobi

APHRC is an equal opportunity employer and is committed to the protection of children

For more information and job application details, see; APHRC Program Administrative Assistant Jobs in Nairobi - Kenya

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