Amref Health Africa Administration Officer Jobs in Uganda
Amref Health Africa Administration Officer Jobs in Uganda
Job Summary
organization.
with service providers.
Duties and Responsibilities
• Support the program manager with Office set up including identifying office space for the project,
identifying possible suppliers to provide various services during activity implementation.
• Provide support to the project staff by ensuring that quality items are procured timely and cost
effectively. Ensuring transparency and accountability in all areas of logistics.
• Provide Human Resource support to the project team including policy interpretation, leave and
welfare management.
• Liaise with Project management staff to prepare and analyze periodic procurement plans and advise
management accordingly.
• Maintain records pertaining vehicle usage, inventory/assets ensuring availability of various up-to-date databases.
• Monitor the usage of office equipment and arrange for servicing/maintenance accordingly.
• Responsible for the day to day planning of vehicle use ensuring that vehicles are used cost effectively
and that log books are well maintained.
• Issue out fuel, monitor the filling of vehicles and ensure accurate records
• Manage office imprest and ensure payments are made in accordance with Amref procedures and regulations.
• Responsible for maintaining administration files. Ensures that all administration documents are stored
in a safe and secure location, protected from damage
• Handle the reception and attend to office visitors including screening and referring them to
appropriate officers
• Organize for staff meetings including collecting agenda items from the team, reminding staff about
meetings, keeping and circulating minutes.
• Manage utility bills
• Ensure that office bills are paid on time and service is maintained
• Support manager in running consumables control system and maintain minimum stock levels as laid
down in the stores control system
• Maintain records pertaining to stores issues and maintain an up-to-date database
• Carry out quarterly stock checks in accordance with Amref stores management policy
• Maintain a fixed asset register in accordance with Amref stores management policy.
• Perform any other duties as assigned by the supervisor.
Basic Qualifications, Training and Experience
• Bachelors Degree in Business Studies/Business Administration or related Secretarial training.
• At least 3 years’ experience in a related job
• Good record management and working knowledge and experience using MS office is a must
• Experience handling stores management, procurement and logistics. Highly analytical
• Good interpersonal and people management skills
• Ethical, transparent and very trustworthy with a high sense of responsibility and initiative
• Must be able to make sound decision in compliance to organization policies and procedures
How to Apply
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