AMREF Flying Doctors Human Resources & Administration Manager - Jobs in Kenya
AMREF Flying Doctors Human Resources & Administration Manager - Jobs in Kenya
Main Purpose of JobTo manage and coordinate all strategic and functional responsibilities of the Human
Resources & Administration functions in order to attract, develop and retain quality employees who are able to deliver and accomplish the business objectives of AMREF Flying Doctors.
Other Resources
Responsibility over assets:
The office, office equipment,
Staff files
Confidential documents
Responsibility over data or information: Has access to confidential company data and
intelligence.
Responsibility over staff
Key Responsibilities
Assist the CEO in the formulation of the HR strategy and the annual HR plan for AFD
Provide input into all strategic HR matters
Identify HR activities in line with budget
requirements and business needs
Formulate the annual HR plan and put forward
necessary budget and resource requirements
Manage the HR budget Recruitment & selection
Develop strategic solutions to meet workforce
demands and align to labour force trends
Develop strategies and appropriate tools to attract and retain talent
Manage staff orientation & onboarding
Manage the Volunteer Physician Program (VPP)
by ensuring an annual calendar of internationally
qualified doctors are available to volunteer with AFD for medivac flights Learning and development
Ensure all staff are equipped with necessary skills sets to deliver
Oversee the training needs assessments to determine training priorities
Maintain training calendar
Implement and execute policies and infrastructure for management development
Talent management
Lead the process of talent mapping and talent
reviews
Implement succession planning frameworks
Develop appropriate talent retention strategies Performance management
Cultivate and promote a performance culture
Equip managers on their role in performance
management delivery
Oversee performance cycle and quality audits
Apply competitive remuneration and benefit
packages
Key Responsibilities
Develop different strategies to meet company goals to contribute and support all departments
Build HR polices, maintain them and align all
policies and procedures to comply with legal
regulations
Design reward and incentive programs that will
motivate the staff to perform Performance management
Lead performance planning process; goal setting, KPI setting and review process
Line manager capacity building in performance
management
Quality audit and continuous improvement of the performance management system
Oversee incentive and propose variable pay options in line with business model
Compensation and benefits management
Provide guidance and direction on compensation
and benefits management
Develop and implement strategic compensation
plans that ensure there is pay equity in the
organization
Align performance management systems to
compensation structure**
Medical benefits
Overall leave administration
Employee relations
Preserve the employee-employer relationship
through effective employee relations strategies
Ensure a safe working environment free from
discrimination and harassment
Conduct investigations and resolve employee
complaints
Be the primary contact for legal counsel in risk mitigation activities and litigation pertaining to employee relation matters
Maintain a healthy, safe and professional work
environment to promote productivity
Compliance to OSHA requirements Payroll management
Manage the payroll for the organization (payroll processing outsourced)
Collate and provide relevant variable payroll
information on a monthly basis e.g. overtime claims HR Systems
Ensure relevant HRIS systems are implemented and maintained as required Administration Managementm Facilities
management;
Overseeing the day to day administrative operations to ensure the organization is running effectively
Source and manage the contracted firms that deliver services
Ensure provision of all auxiliary and housekeeping services
Managing the Board Effect and providing the
administrative support to the board.
Ensuring travel clearance, visas and other necessary travel documents for the Board of Directors and staff travelling out of the country on official duties are done promptly
Job Title:
HR&Admin Manager Planning & admin procurement
Formulating and reviewing administrative policies
Overseeing the management of service contracts and service level agreements for outsourced services
Overseeing the process of acquiring new service providers related to all outsourced services falling under administration
Management of inventories under administration
Admin budgeting
Developing departmental budget & monitoringm budget expenditure
Forecasting administrative staff needs for the section
Contribute to the effective rollout of business administration projects, through contribution of professional expertise and leadership CSR and Health & Safety
Comply with AFD’s corporate social responsibility,health, safety and environmental standards and responsibilities
Environmental Conditions
The job is carried out in an office environment
AFD has a 24-hour environment due to nature of operations
Qualifications
University/graduate level, preferably in Human Resources or Business Management
Higher diploma in HR
Qualifications in psychometric assessments, will be an added advantage
Preferred Experience and Knowledge
Over 7 – 9 years relevant experience
Experience in managing a team
Proven experience and knowledge in effective people management practices, including leadership development, succession planning, training and coaching
Experience in interacting with middle and senior management
Thorough understanding of HR and Admin processes and activities
Knowledge of the business levers, processes and structures Necessary Technical / Functional Skills
Strong influencing and negotiation skills
Personal drive and initiative
Leadership skills
Project management skills
Excellent communication skills
How to Apply
Interested applicants are encouraged to submit the following documents to:
recruitment@amref.org by 27th March 2019 with reference number:- AFD/HR & Admin/2019/03-01 in the subject line of your email.
Cover letter in PDF specifying how you meet
the mandatory requirements, your motivation in applying and what you hope to bring to AFD (2 pages max) and an updated CV in PDF (3 pages max).
AMREF Flying Doctors is committed to safeguarding and promoting the welfare of
children and expects all staff to share this commitment.
AFD is an equal opportunity
employer and has a non-smoking environment policy.
You Are Not Required to Pay Any Fees to Apply for Jobs in Amref Flying Doctors
For more information and job application details, see; AMREF Flying Doctors Human Resources & Administration Manager - Jobs in Kenya
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