Amref Finance and Grants Officer Jobs in Kenya

Amref Finance and Grants Officer Jobs in Kenya

Job Purpose

The Finance & Grants Officer will provide timely, accurate, and efficient accounting, budgeting, preparation of donor reports, and financial support to SEMA projects and ensure effective utilization of donor funds allocated to the projects. The job holder will also ensure compliance with the various donor rules and regulations, thus mitigating risks arising from non-compliance to donor requirements.

Main Responsibilities

Budget preparation, monitoring, and growth.

Fully participate in the proposal development process and ensure that Proposal Budgets for new proposals for and to SEMA are prepared in line with the Donor budgeting guidelines.

Support the finance manager in presenting both the board and flexed budgets for approval by the SEMA board.

Periodically monitor the Programme Budgets Performance through BVA Analysis and ensure that performance is within the expected ranges. Advise SEMA project teams on key areas.

Ensure that expenditure approval for the various cost centres is done timely and in line with the donorapproved budgets and organizational policies.

Assist in preparation and submission of board-approved and funded budgets in the ERP in line with donor budgets for approval and posting.

Cash management

Monitor cash balances per project and per donor

Prepare cash call down on projects as appropriate

Prepare monthly cash reports on the current cash position for SEMA to provide advice on cash management decisions.

Ensure that all SEMA payments are processed per policies, e.g., supplier payments, staff advances, SG call-down, payroll deductions, and partner disbursements.

Prepare monthly reconciliations to determine SEMA – AMREF cash movement to facilitate refunds (Intercompany reconciliations)

Programme Performance Review

Provide reports and review progress on a month-by-month basis of the performance of all allocated

Cost Centres to improve performance and resolve issues

Review staff debtors’ reports and do reminders to respective staff to submit their surrender reports in time

Participate in review of monthly income and expenditure statements with the SEMA project team to ensure expenditure aligns with donor budgets.

In consultation with the SEMA program team and Finance Manager, determine if NCEs are required and inform the donor. Ensuring that funds are adequate to cover the extension.

Audits

Participate in project-specific audits and coordinate with the Finance

Manager.

Participate in entry and exit meetings, including dealing with queries during the audit where necessary and responses to management letters.

Ensuring that the recommendations by the auditors are implemented immediately so that they do not appear again in subsequent audits.

Day to Day Financial Operations

Follow up with SEMA suppliers, consultants for timely submission of invoices

Preparing SEMA consultancy contracts, addendums and ensuring they are fully signed and copies filed

Raising of SEMA PRs/LPOs and LPO alterations and following up on approvals

Maintaining a tracker to monitor agreements timelines and budget draw downs.

Handle any emerging complaints and compliments from internal and external stakeholders and address them appropriately

Ensure all reports are timely and that the finance and program accounting function provide top-quality service to SEMA staff.

Review and Approval of claims.

Review of bank reconciliations for all SEMA bank accounts.

Assisting in the strengthening of internal controls in the department

Ensuring proper e-filing of all SEMA finance documents

Coordinate SEMA team travels in coordination with the project teams.

Required Qualifications

Education, Knowledge and Experience

Bachelor’s Degree in Accounting, Administration, Finance, Commerce, or a relevant field

A certified Accountant or Finance professional (e.g., CPA, ACCA, etc.)

Proficient in Microsoft Excel

Four (4) years of relevant experience

Experience with accounting and ERP software

Skills and Abilities

Excellent oral and written communication skills.

Strong analytical and attention to detail skills.

Excellent organizational, planning, and coordination skills.

Strong problem-solving and quantitative skills.

Ability to work well in a fast-paced lean team environment.

Ability to work independently with minimal supervision.

Advanced proficiency in Microsoft Excel for financial analysis, reporting, and data management.

How to Apply

For more information and job application details, see; Amref Finance and Grants Officer Jobs in Kenya

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