American International Health Alliance NGO Administrative and Finance Assistant Jobs in Kenya

Under the direction of the Administrative & Finance Officer (AFO), the Administrative and Finance Assistant (AFA) will be responsible for supporting the various administrative and financialtasks within the DREAMS (Determined, Resilient, Empowered, AIDS‐free,

Mentored, and Safe) project offices.  


Essential Roles and Responsibilities:


Finance Responsibilities:
  

Ensure all completed transactions are sufficiently supported by third party receipts or any acceptable justifiable evidence.

Ensure all completed transactions are sufficiently approved and have all approval
documents on file.

All completed transactions are arranged by date order that match chronological order of
cash logs.

Monitor and update the schedules for the account receivable and account payable on a daily basis.

Follow up on reconciliation of advances with partners within 10 days to ensure compliance.

Provide oversight of partner and staff travel reconciliations to ensure compliance.

Provide financial guidance in the development of monthly, quarterly and annual budgets.

Support the AFO to provide monthly, quarterly and annual financial reports to be
disseminated to the Programs team and leadership.

Manage petty cash aligning with AIHA and USG financial protocols and procedures

Responsible for providing budgetary support to the AFO and Programs team as required

Oversee county‐level accounting processes to ensure transparent and compliant financial
transactions

Administrative Responsibilities:
  

Support the Programs team to ensure all required programmatic and administrative supplies are procured in a timely manner and in compliance with AIHA’s procurement policy.  

Arrange travel logistics for the AIHA/Kenya staff and applicable partners/stakeholders as
needed.  

Support the monthly payroll management processes under the guidance of the AFO.

Provide guidance and administrative support on human resource matters both required by
Kenyan labor law and AIHA policy.  

Coordinate the distribution of program supplies to project sites as required.  

Ensure all administrative and financial documents are filed per AIHA requirements.  

Ensure that offices are well maintained and kept in sanitary condition.

Keep AIHA/Kenya staff updated on upcoming events or activities; update the AIHA global
program calendar on upcoming program activities.  

Any other duties as applicable and required


Required Qualifications:

  

Bachelor’s degree required

in Accounting, Finance, Business Administration or equivalent.  

A minimum of three (3) years’ work experience in Accounting and/or Finance in NGO
programs, with a preference for United States Government (USG) funded programs.

Proficiency with computers and current computer software (Microsoft Word, Excel, Access, QuickBooks, Internet).  

Experience with U.S. Government donor compliance and reporting.

Experience leading payroll management and processing functions and familiarity
with Kenyan labor law requirements for statutory deductions, etc.  

Ability to handle multiple tasks and to set priorities.  Possess strong organizational and
customer service skills. Detailed oriented.

Excellent written and verbal communication both in English and Swahili.

Commitment to understanding and responding to the most urgent needs and rights of vulnerable youth and HIV/AIDS positive children and their families

Ability to work effectively with diverse coworkers and project participants

Must be very dependable and detail oriented

Effective and diplomatic communicator at all levels

Personal and professional maturity and judgment

Willingness to work additional hours in order to meet tight deadlines.

Must be willing to travel in‐country  

Ability to handle multiple tasks simultaneously in a fast‐paced environment, set
priorities, work independently and in a team environment


How to Apply:

Submit a CV and Cover Letter to HRKenya@aiha.com
   

Applications are due by Saturday, June 30, 2018

Must include job position in the e‐mail subject

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED  

American International Health Alliance
HIV/AIDS Twinning Center
1225 Eye Street, NW, Suite 205
Washington, DC 20005

For more information and job application details, see; American International Health Alliance NGO Administrative and Finance Assistant Jobs in Kenya

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