American Bar Association Project Finance and Administrative Assistant Jobs in Uganda

American Bar Association Project Finance and Administrative Assistant Jobs in Uganda

Job Summary:

The American Bar Association, Rule of Initiative (ABA ROLI) Uganda Program is seeking to recruit a dynamic, self-motivated, highly organized Finance and Administrative Assistant to support a range of finance and logistics matters in the Uganda Office.

Specifically the FAA will support the Field Finance Manager on an array of duties related to the financial and administrative management of the Uganda office operations.

Finance duties:

Implement administrative systems, including, finance, budgeting, property, customs/shipping, procurement and travel,

Organize expense receipts, assign budget codes, input key data into / Chrome River

Support with budgeting and accounting of expenses

Assist the FFM to review and vet local partner financial reports

Collaborate with the FFM to Compile monthly expense reports and respond to inquiries.

Assist the FFM to prepare the monthly cash forecast in collaboration with the Program Team.

Ensures compliance with organization’s procurement policies and proper allocation of costs for procurement.

Assist the Field Finance Manager with the office banking including inter-bank transfers and other banking documents.

Maintains administrative records through both electronic and hard copy means. Fully ensures the confidentiality of records.

In collaboration with the Program Assistant,obtains pro forma quotes from vendors on the local market for goods and services; participates in bid evaluation and vendor selection.

Maintains inventory for office.

Establishes and maintains good relations with government offices, banks and vendors.

Logistical support to program:

Support planning and implementation of project activities including workshops, trainings, andmeetings

Make logistical arrangements to support project activities

Attend program events to assist the Program Manager on logistical /disbursements matters.

Create checklists and track travel and workshop logistics

Interface with program partners

on workshop, travel, and other logistics

Other administrative duties as assigned

Qualifications:

Must have a strong knowledge of Finance laws, procedures, management and experience withpolicies and practices related to the procurement of goods and services.

At least three-five-years of proven administrative or assistant experience. Prior experience withNGOs and/or INGOs will be regarded as an advantage.

Demonstrated knowledge of accounting ,budgeting

Demonstrated experience supporting financial functions of an organization including eventlogistics.

Bachelor’s Degree or Advanced Diploma in Finance or related field. Qualifications in ACCAand CPA is an added advantage

Good administrative skills and experience organizing large amounts of paper and data.

Advanced proficiency working with Microsoft Office Word and Excel, Chrome River and online platforms generally.

Must be a resourceful and creative individual who can design flexible options to respond to organizational needs.

Demonstrated ability to work independently and as part of a team with effective interpersonal skills/relationships.

Able to multi-task and comfortable working in fast-paced, small office environment

Highly organized, proactive, hardworking, focused, and attention to detail.

Fluency in written and oral English

How to Apply

Please submit the following by email to ROLI-Uganda@americanbar.org by May 03rd 2024. Email subject line: “Project Finance and Administrative Assistant Search- Uganda”

Motivation letter

Curriculum vitae

Three professional references

Find jobs in Uganda. Jobs - Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.

Jobs in Uganda - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.

Find your dream job from 1000s of vacancies in Uganda posted and updated daily - click here!