Alliance Manager, Regional Operations Jobs in Kenya

Alliance Manager, Regional Operations Jobs in Kenya

The Organization

The Alliance of Bioversity International delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

The Alliance works with local, national, and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.

About the position

The Manager, Regional Operations, is responsible for leading and managing a comprehensive array of Operations services for The Alliance in Africa.

The position works in partnership with Procurement/Logistics and security Operations, Legal Counsel, and Information Technology teams (both in the Region and Headquarters) to ensure the development and implementation of administrative/operations strategies in the Africa region and will report to the Senior Manager for Business Operations and Finance in the Region

The position will lead an internal team to support Operations (Procurement/Logistics, Security, Protocol, Administration) in the Region and will play an oversight role to operations associates located in the different country offices in Africa.

Key Duties & Responsibilities

Oversight Role:

Lead cost/benefit analysis activities in the Region, formulate and implement necessary measures including cost-saving and operational efficiency improvement opportunities.

Assist the Regional Business Operation and Finance to oversee Alliance operations to ensure compliance with respective host country agreements and monitor the proper use of privileges and immunities extended to The Alliance. This includes contributing to preparing annual reports on project activities and achievements for submission to the host governments to enable The Alliance to maintain good standing with host African Governments.

Contribute to the development, and ensure the adaptation and implementation of The Alliance’s general policies and regulations in the Region.

Actively participate in the planning and review of regional operations as a member of the regional operations team.

Facilitate management of risk in areas where The Alliance operates in Africa by working with other stakeholders to identify and mitigate threats to avoid or lessen losses to the organization.

A focal point for Safety and Security in Africa for all The Alliance staff and equipment, that staff operate in a safe working environment, and the duty of care responsibility of the organization is always enhanced.

Procurement of goods and services:

Under The Alliance’s general policies on acquisition of goods and services, and in close collaboration with the Logistics Unit, the incumbent will:

Manage the entire procurement process for local and international purchases and recruitment and supervision of consultants for efficiency and cost-effectiveness‐‐includes procurement planning, short‐listing of vendors, solicitation, and evaluation of bids, contract award, contract management, and management of relationships with suppliers and consultants.

Provide guidance, advice, and support to staff in the Africa region on policy and operational issues related to procurement and contracts.

Develop a procurement plan in collaboration with the different project leaders, administrative assistants, and unit heads.

Implement internal controls and procedures designed to ensure strict compliance with the Alliance procurement guidelines.

Ensure that each Alliance office in Africa has an up‐to‐date vendor listing for the supply of goods and services and constantly research to broaden and ensure a vendor base which is not only reliable but of high quality and competitively priced.

Analyze and evaluate information regarding vendor’s performance with regards to quality, prices, delivery, and procurement performance in respect of The Alliance requirements.

Organize and prioritize purchases according to the nature of the request (Urgent, small items, international purchases, services, etc.), assign appropriately for action, and review

Coordinate

and manage the operations of the Procurement Committees in the region, and lead the Negotiation process for all major purchases

Initiate and handle all insurance claims against the carrier or otherwise for purchases damaged or lost, and the processing of all related documents until final settlement.

Support the audit process by providing information to auditors related to procurement and logistics matters.

Fixed Assets Management:

Manage Fixed Assets ensuring purchases are as per procurement policy and the fixed assets database is properly updated and reconciled both in the Africa Region and at HQ.

Manage the tagging and assignment of Fixed assets, including re‐assignments due to staff/asset movement.

Manage disposal of fixed assets, including donations, sales, etc., ensuring that disposal certificates and appropriate support documents are generated.

Ensure adherence to Fixed Assets guidelines in the region.

Logistics Management

Under The Alliance’s general policies and regulations, and in close collaboration with the relevant Units, the incumbent will:

Manage all aspects of vehicle acquisition and management, including purchase, registration, insurance, security, maintenance, usage monitoring and disposal

Manage logistics operations, ensuring efficient and timely delivery of materials to the field and regional offices using the most logical and efficient means.

Liaise with Clearing and Forwarding Agent to ensure that imported goods are cleared in a timely manner, coordinating with, and providing direct support to Administrators in the Alliance Africa Region with overseas purchases, transportation, and clearance of goods.

Coordinate all aspects of incoming and outgoing personal effects of international staff, including shipment, clearance, and guidance.

Operations and Program Support:

Coordination of Identification and setting up of The Alliance operation offices in Africa by Scouting for potential facilities, and lead negotiations and contracting process.

Coordination of operation function in Africa to provide efficient support to The Alliance and Partner programs to meet organization goals effectively.

General office administrative matters – including office arrangement seating plan, cleanliness, repairs and maintenance, orderly arrangement of facilities, security installations, and provision of office operational supplies.

Liaise with the Global security manager for identification and management of Risk in the region.

Security Support:

A focal point for institutional security for Africa region through the implementation of policies and procedure that provides assurances of a secure and conducive environment for The Alliance and its affiliates to operate.

Constantly monitoring insecurity and recommending preventive and mitigation measures on impending security challenges that may be faced from time to time.

Required Qualifications and Experience

Master’s degree in a relevant subject with proven procurement and logistics skills and a post-graduate qualification

At least ten (10) years of relevant work experience in a busy procurement and logistics department, preferably an international organization

Have a good grasp of donor requirements on Procurement principles and processes

Good understanding of various host government protocol requirements

Excellent written and oral communication skills. Knowledge of French will be an advantage.

Ability with figures and experience with budgets and expenditure reports

High level of computer skills, including excellent knowledge of Microsoft Office applications and ERP systems

Strong leadership, decision‐making, and analytical skills.

Effective people management skills including the ability to establish good professional relationships.

High level of integrity.

How to Apply

For more information and job application details, see; Alliance Manager, Regional Operations Jobs in Kenya

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