Alliance Forum for Development Finance & Administration Officer Jobs in Uganda

Alliance Forum for Development Finance & Administration Officer Jobs in Uganda

Job Summary:

Under the general supervision of Program Manager, working in close collaboration with the Country Office Finance Manager he/she is responsible for providing financial management functions at the field office, which include financial/budget planning, processing payments, financial and budget analysis, reporting, voucher control, and financial performance monitoring.

Duties and responsibilities

Finance

Ensure adequate financial controls are in place to maintain proper accountability of expenditures for the projects.

Ensure the financial transactions are properly authorized, recorded, have adequate supporting documentation, filed, maintained and can be easily extracted for the purpose of preparing financial statements and financial audits.

Monitor budgets and expenditures, and contribute to preparation and revision of budgets during project proposal writing and budget reviews.

Ensure minimum usage of cash in the transactions, rather payments done through Mobile Money payment system (Yo! Uganda Ltd, Beyonic) etc.

Ensure AFOD Uganda financial books are compatible with the corresponding state procurement laws and financial standards such as GAAP, IFRS, among others.

Preparing and submitting accurate timely, reliable financial documents and financial reports e.g. BVAs, Quarterly and Annual Financial Reports.

Prepare project budgets, financial reports, statements and submits to the country office for funding.

Ensures real time data entry to the accounting software, (Quick Books) and generates monthly reports.

Check that all procurement processes and expenditures are followed accordingly.

Check budget lines to ensure that all transactions are booked to the correct budget lines and receipts for all payments are obtained.

Prepare payment vouchers, journals and ensure they are dully signed and stamped.

Verify accountabilities of documents provided.

Ensuring safe custody of petty cash.

Administration

Ensure availability and adequate office supplies at the field offices.

Establish and maintain an updated inventory of the organization’s assets.

Prepare regular financial reports for attention of management.

Over-see contracting of

external services in line with AFOD’s policies on sourcing services.

Over-see the purchase and overall management of assets, and ensure that such assets are in good working conditions and that they are utilized according to the rules and regulations of AFOD.

Supervise subordinates, and ensure adherence of the same to AFOD policies.

Minimum qualifications

Education

Must have a university degree Finance or Accounts, BCOM, Business accounting, Business Administration CPA is and added advantage.

Experience

At least 2 years of proven programmatic financial experience

Experience in both emergency and development financial management

Experience of working in integrated programmes with multiple donors.

Experience in managing budgets from different donors.
Core competences

Excellent analytical, interpersonal and communication skills

Highly self-motivated with strong organizational and planning skills

Computer literacy skills

Financial and budget analysis including budgeting.

Financial performance review methods and techniques

Financial reporting to partners/donors

Mentoring and coaching skills

Good understanding of international accounting standards, financial management policies and procedures

Good understanding of audit and risk management function and processes.

Effective verbal and listening communications skills.

Computer skills including the ability to operate finance software, spreadsheets and word processing programs at a highly proficient level.

Effective written communications skills including the ability to interpret reports, budgets, proposals, policies and procedures.

How to Apply

For more information and job application details, see; Alliance Forum for Development Finance & Administration Officer Jobs in Uganda

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