Alliance for International Medical Action Logistics / Administration Manager - M / F Jobs in Nigeria

Alliance for International Medical Action Logistics / Administration Manager - M / F Jobs in Nigeria

The Alliance for International Medical Action (ALIMA) is an independent humanitarian medical NGO that was created in 2009 by professionals of humanitarian medicine.

ALIMA’s mission is to provide medical care in emergency situations or medical catastrophes.

Location: Owo, Ondo

Contract term: Contract under French law

Contract length: 6 months, renewable, depending on the availability of funding

Report to (Direct): Project Coordinator

Report to (Functional): Logistics Coordinator, Finance Coordinator and Human Resources Coordinator

Staff Reporting to him/her: 2 (Admin and Logistics Supervisor)

Protection of Beneficiaries and Members of the Community

Level 3: The incumbent will have contact with children or/and vulnerable adults either frequently (for example, once a week or more), or regularly (e.g. four days in a month or more or overnight) because he or she works in national programs, or because he visits national programs, or because he is responsible for implementing the recruitment process;

Therefore, a criminal record check or the presentation of a certificate of good life and manners will be required.

In situations where the impossibility of providing a criminal record or a certificate of good life and manners is found, a statement of honor will be requested.

Mission and Main Activities

Logistics:

The Logistics/Administration Manager is responsible to define, implement and monitor logistics activities and objectives based on the ALIMA strategic planning, standards and protocols.

This involves the following tasks:

Responsible to ensure the implementation of support (communications, electricity, transport, IT) and any other logistical activities required to achieve the medical objectives (construction/ restoration, water & sanitation, cold chain, etc.);

Responsible to manage and monitor the material resources for the project;

Ensure installations and maintenance of functional office space and lodging facilities in the project in an adequate living conditions as well as all the equipment required with a support from the Logistics team at the field and from ALIMA Coordination team;

Lead role in asset inventory, fleet, stock, contracts & follow up, vendors and price lists management of the project;

Play a role in supply chain for the Project with the direct support of the Supply Chain Manager of the coordination;

Responsible to ensure implementation of the technical SOPs, policies of logistics/security procedures in the Project areas/zones according to ALIMA standard Logistics & Security Guidelines;

Responsible to coordinate, organize, supervise, coach and support logistics team members’ performance to improve the logistics components of the project;

Responsible to plan and supervise, in close collaboration with the Project Coordination, the associated processes (recruitment, training, induction, performance evaluation, development of skills and internal / external communication) of the project logistics staff in order to ensure the required performance and achieving goals, shall ensure implementation, manage and monitor the necessary reporting tools for logistics activities;

Responsible to compile the quantitative logistics data (consummations, stocks, distributions) and analyse them before transmission to the Project coordinator and the Logistics coordinator in monthly reporting;

Key member in training staff on security (for both local and expat staff);

Participate in the development of the project proposal and project budget review;

Ensure weekly/bimonthly and monthly Logistics reports as per ALIMA standards Guidelines.

Finance and Human Resources:

The Logistics/Administration Manager is responsible to define, implement and monitor human resources and finance activities, and objectives based on the ALIMA strategic planning, standards and protocols.

This involves the

following tasks:

Responsible to implement Human Resources policies in the project and the correct Administrative Management of all staff working in the project (National, International);

Advise Project Coordinator on set up (org chart) and together with the HR Coordinator, update the project’s organizational chart and job descriptions;

In close coordination with the Project Coordinator and the HR Coordinator, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the mission and to facilitate budget following-up;

Involved in hiring, training, files updating, tax follow up, holidays planning and gap filling;

Support the team on HR performance goals, resolving of labour conflicts and briefings;

Implement circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank conciliation), in order to anticipate expenses at project level and to optimize cash needs and its security.

Implement and supervise transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following ALIMA guidelines and rules, and using the respective software in place;

Ensure that monthly accountancy closure is taking place and controlled, with due quality and
on due time.

In close collaboration with the Project Coordinator and the Finance Coordinator, analyse and follow up the project budget and financial reporting in order to ensure that funds are used according to funding contracts and to proposing corrective action.

Any other assignment, as given by the Project Coordinator and members of coordination.

Required Skills and Qualifications

Degree / Diploma in Business Administration or Finance, Accounting or any other Degree /
Diploma related to the position requirements.

At least 3 years experience in the same position.

Interpersonal skills.

Experience in working in harsh environment.

Experience in working under pressure.

Respect of deadlines.

Remains discreet about the professional and personal life of team members

High level of Integrity.

Language:

English is mandatory (written, read, spoken);

French is an asset.

Salary

Depending on experience + per diem

ALIMA Pays For:

Travel costs between the expatriate’s country of origin and the mission location

Accommodation costs

Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee

Evacuation of the employee

Application Closing Date
13th November, 2022.

How to Apply

For more information and job application details, see: Alliance for International Medical Action Logistics / Administration Manager - M / F Jobs in Nigeria

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